1823 Senior Administrative Analyst

Recruitment #TEX-1823-092225

Introduction

The San Francisco Health Service System (SFHSS) is the City and County department that purchases and administers non-pension benefits: medical, dental, and vision, and other benefits for the City and County of San Francisco, the San Francisco Unified School District, the San Francisco Community College District and the San Francisco Superior Court.  In addition, SFHSS purchases and administers flexible spending accounts and other benefits such as life and disability insurance. SFHSS is dedicated to preserving and improving sustainable, quality health benefits and to enhancing the well-being of members and their families. Additional information can be found at www.myhss.org

 

Under limited direction, the Senior Administrative Analyst plans, organizes, leads and/or participates in complex, sensitive, and detailed analytical work in contract administration and health benefits. Responsibilities include supporting health benefits contracts and procurement processes from initial development of scope of services, solicitation, and negotiation through formal contract approval and execution in accordance with City and Department contracting policies and procedures. SFHSS manages over 41 contracts with a value of over $850 million and impact over 126,000 SFHSS members.

 

The essential duties of the position include:

·         Supporting health benefits contracts and procurement processes from initial development of scope of services, solicitation, and negotiation through formal contract approval and execution in accordance with City and Department contracting policies and procedures.

·         Administering contractor selection processes RFPs by advising staff on the planning, development, and implementation of contractor selection processes;

·         Drafting and/or revising Requests for Proposals (RFP), Requests for Information (RFI) and Requests for Qualifications (RFQ) documents, forms, and instructions in compliance with all applicable laws, regulations, policies, programs and practices

·         Drafting advertisements and conducting outreach efforts; responding to requests for information and assistance as appropriate and providing technical assistance to operations, executive, administrative and finance staff.

·         Providing administrative support for internal and external communications as required for competitive procurements and review of submissions from prospective vendors

·         Coordinating final approval of contracts, including approval by executive, program, fiscal and contracts staff and of the Civil Service Commission, San Francisco Health Service Board, City Attorney, Civil Service Commission, and Controller

·         Supporting SFHSS Contracts Manager, CFO and Principal Administrative Analyst with records management and monitoring of contract compliance, including managing contracts in PeopleSoft Financials

·         Participating in presenting or explaining procurement processes and Contract unit projects to SFHSS staff

·         Ensuring compliance with healthcare laws, regulations and policies

·         Supporting the Chief Financial Officer, Chief Operating Officer, Contracts Manager and the Finance Division including supporting Open Enrollment activities

·         Supporting the adoption and implementation of the SFHSS Strategic Plan by the Finance Division

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Leblanc, by telephone at 415-557-4850, or by email at Katsuina.leblanc@sfgov.org.

 

Selection Plan

The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. Only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Selection Procedures

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Exam Type:  N/A
Issued:  December 21, 2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 092225
HSS/ KL / 4155574850

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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