9910 - Public Service Trainee/Records Digitization Project

Recruitment #TEX-9910-083955

Introduction

Appointment Type

Temporary Exempt (TEX).  TEX position is excluded by the Charter from the competitive civil service examination pursuant to San Francisco Charter Section 10.104 and shall serve at the discretion of the Appointing Officer.

Duration

This project is for a duration of 3 months only.   Upon completing the project, there is no implied offer of extension.

Introduction

The San Francisco Planning Department plays a central role in guiding the growth and development in our City. The Department works with other City agencies and the community to help achieve great planning for a great city.  

Our mission, under the direction of the Planning Commission, shapes the future of San Francisco and the region by: generating an extraordinary vision for the General Plan and in neighborhood plans; fostering exemplary design through planning controls; improving our surroundings through environmental analysis; preserving our unique heritage; encouraging a broad range of housing and a diverse job base; and enforcing the Planning Code.  

The Department serves a broad range of constituents, including the citizens of San Francisco, community organizations, elected and appointed policymakers, builders, architects, property owners, tenants, and advocacy groups. All rely on the City’s General Plan and the Planning Code to achieve the City’s development goals.  

This is an opportunity to intern in a dynamic, inter-disciplinary, and innovative department and share in our vision to make San Francisco the worlds’ most livable urban place – environmentally, economically, socially and culturally.   For more information about the San Francisco Planning Department, please visit www.sf-planning.org

Job Description

Several years ago, the San Francisco Planning Department initiated a records digitization project.  The purpose of the digitization effort was to reduce the physical space paper records occupied, make documents electronically available to staff and the public, link project/entitlement documents to records in the Department’s permit tracking system and reduce the need for records to be obtained through the public information request process. To date, most of the Department’s building permit and entitlement case files have been digitized, along with a great deal of property-related background documentation. However, the Department still has a large quantity of historic documents, including photos and maps that have not been digitized. These documents take a wide variety of forms, ranging from microfiche to large-format photographic prints. We are currently in the process of inventorying those documents. The selected candidate will be responsible for completing the cataloguing of these files; researching and preparing recommendations for the best methods for digitizing them; and identifying those documents that need to be preserved along with the best methods for doing so. This position may also involve the actual preparation, preservation, and/or digitization of certain documents depending on available time. The ideal candidate should possess an education and background in historic document preservation, library science or other education and background that would prepare him/her to successfully complete the responsibilities identified above.

Minimum Qualifications

Requires completion of three years (equivalent to 90 semester units or 120 quarter units) of education from an accredited college or university leading to a Bachelor’s Degree in Planning, Architecture, Urban Studies, or a related field specific to the internship.

Desirable Qualifications

  • Library Science, Library Information Technology student or degree preferred
  • Computer competency
  • Excellent organizational and communication skills
  • Ability to life and carry up to 25-30 pounds

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement  (TEX-9910-083955)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the analyst, Susan Chu, by email at Susan.Chu@sfgov.org

 

Selection Plan

Applications will be reviewed for qualifying experience and education.  Only those applicants deemed best qualified will be invited to participate in the selection process.  Meeting the minimum qualifications does not guarantee an interview.  Additional screening mechanisms may be implemented in the selection process.

Selection Procedures

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Reasonable Accommodation Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference 

 

Issued:  June 11, 2019

Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-9910-083955

CPC/SC/415-575-9149 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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