9910 Civic Art Collection Intern

Recruitment #TEX-9910-901626


Appointment Type

Temporary Exempt (TEX), As-Needed. TEX As-Needed position is excluded by the Charter from the competitive civil service examination pursuant to San Francisco Charter Section 10.104 and shall serve at the discretion of the Appointing Officer.

Internship Period

Summer only internship. Internships will commence on June 6, 2016 and ends approximately August 26, 2016. Selected intern must be able to commit to the twelve-week session. Upon completing the internship, there is no implied offer of extension.

The Civic Art Collection Intern, under direction of various SFAC Civic Art Collection staff, performs a wide variety of professional registration, conservation and administrative duties in support of the Arts Commission’s public art and collections management program.

Internship Description

SFAC is charged with the goal to preserve the many artworks accessioned by the city of San Francisco. The City’s collection of monuments and contemporary artworks is valued in excess of $90 million dollars with over 3,000 works in the collection, from historic monuments to contemporary works.  The CAC Internship will provide an opportunity to assist with projects related to the cataloguing, display, maintenance, and conservation of the Civic Art Collection.  Recently, the city completed a multi-year inventory project that has been an integral planning tool for the team.  The city uses a collections management database (EmBARK) to organize details of artworks in addition to maintaining an extensive physical archive. SFAC is responsible for managing various types of projects to care for the collection including typical maintenance, conservation treatment (stabilization/restoration), and assessment projects.  The collections team is underway with projecting long-term management and conservation needs for this diverse collection.  This internship position will assist with completion of phase II of this project, and tasks will include:  researching materials and treatment histories of individual monuments, correlating data to identify trends to anticipate conservation needs, geo-locating monuments for future mapping, and updating information in the collections management database.  The internship will expose students to multiple facets of public art collections care and planning long-term preservation goals.  In addition to the project listed above the intern will assist with other ongoing projects as needed including a public mural investigation and various conservation stabilization and restoration projects.  During the internship, the student will be mentored by the collections team and learn software skills (Embark database), best practices for collection care, write condition reports, how to plan and manage conservation projects, and project budgeting.

Minimum Qualifications

Knowledge, Skills and Abilities

The intern must have computer literacy in Microsoft Office (Word, Excel, PowerPoint) and the Adobe Design Suite (Acrobat and Photoshop are most relevant).  Experience with collections management systems preferred, and any experience with database systems or large inventories is desired.  The ideal candidate will be self-motivated, organized, and collaborative with good communication skills. Academic credit will be arranged. Internship will be structured around a 40 hour work week, Monday through Friday, with some flexibility in reporting times.

Ability to: implement modern business procedures and operate standard business machines; maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; use a computer to input and maintain records and to produce reports and correspondence; prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information; evaluate information, prioritize and organize multiple assignments and projects; speak in a clear, well-organized and concise manner in order to provide work-related information appropriate to the understanding of the listener; listen, ask relevant questions and effectively elicit information; deal tactfully and courteously with a variety of individuals and groups and establish and maintain effective working relationships with staff, the general public, and representatives of other departments and organizations.

Minimum Qualifications

1. Requires completion of three years (equivalent to 90 semester units or 120 quarter units) of education from an accredited college or university leading to a Bachelor’s Degree in art or architectural conservation, art, art history, museum studies, arts administration or a closely related field; or

2. Completion of one year (equivalent to 30 semester units or 40 quarter units) of graduate level education from an accredited college or university leading to a Master’s Degree in art or architectural conservation, art, art history, museum studies, arts administration or a closely related field.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process.

•Click on "Apply" below.

•Follow instructions given on the screen.

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.

Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Germain, by telephone at (415) 557-4850 or by email at Katsuina.Germain@sfgov.org.

Selection Plan

Applications will be reviewed for qualifying experience and education. Only those applicants deemed best qualified will be invited to participate in the selection process. Meeting the minimum qualifications does not guarantee an interview. Additional screening mechanisms may be implemented in the selection process.

Selection Procedures

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Micki Callahan
Human Resources Director
Department of Human Resources
Issued: May 17, 2016
Announcement No.: TEX-9910-901626
ART/KG(415) 557-4850


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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