Under general supervision, does specialized clerical work in clerking various meetings of the Board of Supervisors, and in recording and processing official records of their actions.
CLASS CHARACTERISTICS
Employees of this class must utilize specialized knowledge and maintain strict confidentiality of the operations and activities of the Board of Supervisors and Clerk of the Board's Office to ensure accurate recording and processing of Board actions.
TYPICAL DUTIES
Clerks public meetings of the Board of Supervisors in assigned functional area; reads correspondence and other items as directed; records motions and Board directions; records roll call votes on motions; tapes minutes of meetings.
Receives and replies to public and governmental inquiries regarding Board actions, procedures and methods by phone, mail and in person.
Prepares, types, and distributes Board minutes, resolutions and other pertinent documents to appropriate departments, agencies and individuals, using various tools including word processing software.
Maintains rosters of boards and commissions; alerts Board to appoint or reappoint individuals as term expires; advertises vacancies; notifies applicants of appointment.
Participates in other general clerical activities of the Clerk of the Board's Office.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: One year as a Deputy Clerk of the Board I.
OR PATTERN II
Experience: Three years of general office clerical and typing experience in a setting requiring extensive public contact.
AND
Certificates: Possession of a valid typing certificate for 50 words per minute.
KNOWLEDGE
Policies and procedures of the Clerk of the Board’s Office, general office practices and procedures; general filling and record keeping systems; standard correspondence and report format; general legal terminology; basic public relations techniques.
ABILITY
Work independently; follow oral and written directions; maintain accurate records of Board actions; take accurate minutes, transcribe and organize into proper summary; prepare correspondence; read and understand job related material; establish and maintain effective working relationships with others; work well under pressure.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of keyboards; sitting for extended periods; frequently stand and walk; Lifting-Frequently 5 pounds or less; Vision-Normal overall vision; frequent reading and close-up work; normal hand-eye coordination; Dexterity-Normal dexterity with frequent writing and repetitive motion; Hearing/Talking-Frequent hearing and talking on the telephone and in person; occasional talking over public address; Emotional/Psychological-Frequent public contact and decision making; frequent concentration required; Special Conditions-May require occasional overtime, weekend or evening work.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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