Board Secretary (#EB4292)
$26.13-$31.76 Hourly / $4,528.71-$5,504.67 Monthly / $54,344.52-$66,056.10 Yearly

Under direction, performs secretarial and clerical work for members for the Board of Supervisors; and does related or other work as required.

An employee in this class performs a variety of skilled typing and receptionist duties for Board members and their legislative assistants. Public contact is extensive and sensitive in nature, requiring skill in dealing with constituents.

• Screens calls; arranges appointments for Board members and their assistants; greets office visitors; takes and transmits messages; makes travel arrangements.
• Types reports, forms, letters, memoranda, articles and other materials from copy, rough drafts, and dictating machine; composes and types letters and memoranda independently; proofreads typewritten material.
• Takes and transcribes dictation consisting of correspondence, reports, memoranda, legal materials, and other items; takes and transcribes notes or minutes of conferences, meetings, or hearings.
• Gathers, prepares and maintains personnel, financial, statistical, and technical information for files, records, and reports; assists in the maintenance of the department or division budget; may design and implement forms.
• Sets up and maintains filing systems; prepares master lists and control files.

Experience: Three years of responsible clerical work, including at least one year performing office secretarial functions at a level equivalent to Clerk Typist II or higher class in San Joaquin County service.

Substitution: One year of business training in an approved school or training program may be substituted for six months of office clerical experience.

Certificate: Possession of a valid typing certificate for 50 words per minute.

Typing principles and procedures; methods of gathering and organizing data; methods of researching and verifying information and using source materials; recordkeeping principles and procedures; filing systems; principles of effective oral and written communication; spelling, punctuation, grammar, and sentence structure; principles of letter writing; public relations techniques; basic mathematics.

Read, understand, explain and apply written regulations and other job related material; understand and follow detailed instructions; establish and maintain filing and recordkeeping systems; work neatly, accurately, and systematically; maintain effective working relationships; meet deadlines and work under pressure.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.