The Board of Supervisors Office is a non-partisan office representing the San Joaquin community. Under administrative direction, Board of Supervisors Chief of Staff serves as the principal assistant to a member or members of the Board of Supervisors by supervising and coordinating the work of a Board Member’s office, performing administrative support, and acting as a constituent liaison on the more complex and sensitive issues on behalf of a member of the Board of Supervisors; and does other work as required.
CLASS CHARACTERISTICS
The Board of Supervisors Chief of Staff is an at-will position that is exempt from the San Joaquin County Civil Service system. An incumbent in this class is responsible for the office management and administration of a Board Member’s district office and performs a wide variety of analytical and administrative assignments which require knowledge of community interest and governmental functions and has considerable contact with community groups, officials, and individuals. Board of Supervisors Chief of Staff is distinguished from Board of Supervisors Aide in that the latter has a stronger focus on administrative and clerical support work while the former performs more complex, analytical work. Both classifications serve as constituent and public relations liaisons as directed by the Board Member.
An incumbent of this class receives direction from and serves at the pleasure of the Board Member they are appointed to serve. If, for any reason, the Board Member’s position is vacated, the Board of Supervisors Chief of Staff employment may be extended through action of the Board of Supervisors in order to facilitate any transition required prior to the appointment of a new Board Member and representing Chief of Staff.
TYPICAL DUTIES
The following are guidelines only, and individual duties may be structured to suit the appointing Board Member’s particular staffing needs. Duties may include:
Represents the Board Member and acts as liaison between the Board Member and community constituents, Federal, State, County, local agencies and organizations to discuss and resolve problems and to obtain information.
Serves as a liaison with County departments, other governmental agencies, community organization and citizens providing information and services.
Supervises, plans, directs, trains, and reviews the work of staff engaged in support of a Board Member.
Establishes relationships, working directly with County Department Heads and Directors regarding district issues.
Investigates expressed concerns from the public; interviews complainants and may independently investigate complaints by traveling to sites, by written communication or by telephone.
Reads and researches documents and collects data pertinent to a wide variety of community interests and governmental problems.
Attends meetings, conferences and discussions as the personal representative of the Board Member; briefs the Board Member for meetings by assembling pertinent research and background materials.
Oversees a variety of special assignments, including the development and review of proposed community programs, writing of reports and policy statements to assist in obtaining available federal, state and local funding, or desired program initiatives.
Refers inquiries to proper agencies or County departments for information or actions; makes oral or written reports to Board Member.
Directs and supports staff in answering routine correspondence; may handle and/or schedule office appointments; may organize and prepare speeches; may visit district field office of the Board Member.
Provides advice and counsel to the Board Member based upon research, knowledge of district issues and understanding of the constituents within the district.
MINIMUM QUALIFICATIONS
Any combination of training, education and/or experience which provides the knowledge, skills and abilities acceptable to the appointing board member.
License: Possession of and maintain a valid California driver’s license may be required.
KNOWLEDGE
County government functions and organization; local government financing; current constituent concerns and ordinance codes, and other County policies, rules and regulations; present and proposed legislation affecting the County; principles of effective oral and written communication; public relations techniques; methods of gathering and organizing data; methods of researching and verifying information and using source materials; basic computer and modern office automation technology and computer software programs relevant to department operations.
ABILITY
Supervise and manage the operations of an administrative office; collect and analyze information and data; exercise sensitivity in handling delicate problems and information; use discretion in reporting attitudes of others and in communicating the statements of others; prepare reports and give oral summaries; communicate effectively, both orally and in writing; operate computers and related software; establish and maintain effective working relationships with a wide variety of individuals from varied backgrounds, including government officials, other employees and the public.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – operation of a data entry device; repetitive motion; sitting, standing, walking for extended periods of time; occasional pushing, pulling, bending, squatting: Lifting - frequently 5 pounds or less; occasional 5 to 30 pounds; Visual - constant good overall vision and reading/close-up work; frequent color perception and use eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity- reaching; grasping; repetitive motion; writing; Hearing/Talking- frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological – frequent decision making, meeting deadlines, concentration, and public contact; public speaking; Special Requirements –may require working weekends and nights; working alone; Environmental – occasional exposure to varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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