Under administrative direction, assists the Director of General Services in the organization and administration of the San Joaquin County General Services Department; acts in the absence of the Director; and performs other or related duties as required.
CLASS CHARACTERISTICS
The Assistant Director of General Services is a single position class that is exempt from the San Joaquin County Civil Service system and is an at-will position. The incumbent is responsible for assisting the Director of General Services with leading, managing and administering the programs, projects, functions, budgets, and activities of the General Services Department; helping to ensure departmental compliance with state, federal, and local requirements, regulations and policies; and acting in the absence of the Director as required. The incumbent will model a strong work ethic and leadership skills, including accountability for oneself and others. This class is distinguished from the Director of General Services in that the latter class involves overall administrative responsibility for the General Services Department.
TYPICAL DUTIES
This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in this specification.
Assists the Director with planning, organizing and directing the development and delivery of departmental services, including but not limited to those related to parks and recreation, facilities maintenance and management, capital projects, property management, and emergency services; may provide direct oversight for one or more departmental units/divisions; exercises good judgment and makes sound decisions in managing assigned areas and functions.
Assists with the development and implementation of departmental quality control and quality improvement programs and initiatives; analyzes and monitors performance indicators and ensures that departmental operations meet established standards; recommends process improvements to ensure operational effectiveness and superior customer service.
Assists with directing the activities of departmental staff through subordinate managers and supervisors; selects staff and evaluates performance; reviews and takes action on disciplinary matters.
Assists with the development of operational policies and procedures; analyzes and interprets existing and proposed federal, state and local legislation, policies, procedures and other directives to determine impact on operations.
Leads or assists with the preparation, presentation, and administration of departmental budgets; analyzes fiscal information and recommends cost efficiency options.
Assists with the effective development and utilization of technology to improve departmental systems and processes.
Analyzes and summarizes complex narrative information and statistical data; prepares or supervises the preparation of reports for County management as well as federal, state, or other external agencies; prepares Board of Supervisors’ reports and related documents; makes presentations to groups, and individuals, including boards and commissions.
Develops and maintains cooperative and collaborative working relationships with federal, state and county officials, other counties, community groups, and the public; meets and confers with various agents to negotiate effective solutions to difficult problems; coordinates the provision of departmental services as assigned.
Attends meetings and conferences; participates on committees and task forces pertaining to issues germane to the department.
MINIMUM QUALIFICATIONS
DESIRABLE QUALIFICATIONS
Education: Graduation from an accredited college or university with a master’s degree in business or public administration, engineering, architecture, facilities maintenance/management, or a related area.
Experience: Five years of administrative or management experience in a public agency, including experience managing and maintaining facilities as well as one or more of the following areas: parks and recreation, capital projects, properties, and emergency programs and operations.
KNOWLEDGE
Principles and practices of public administration, including effective organization, administration, fiscal management, and supervision; general principles and practices related to one or more of the following: facilities maintenance and management, parks and recreation management, capital projects management, property management, emergency planning and operations management; effective program management, project management, long-range planning, and customer service; modern office automation technology and software relevant to assigned operations.
ABILITY
Assist with planning, assigning, and directing staff activities of a large, complex agency in a cost-effective manner, while ensuring excellent customer service; provide appropriate and effective leadership and management of diverse staff teams, including subordinate managers and supervisors; work collaboratively with staff, client departments, and pertinent stakeholders to achieve successful outcomes; exercise good judgment and make sound managerial decisions; exercise analytical and critical thinking to evaluate complex problems and recommend appropriate solutions; understand, interpret, and apply legal codes, regulations, and rules pertaining to program operations; analyze and implement program mandates and work within federal, state, or other types of regulatory systems; formulate and present short- and long-range plans; recommend the development and utilization of effective automated systems; prepare and administer annual budgets and financial and statistical records; communicate effectively, both orally and in writing; establish and maintain effective working relationships with the general public, staff, advocacy groups, and other departments and agencies.
PHYSICAL/MENTAL REQUIREMENTS
Mobility—sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, and public contact; Special Requirements—may require working nights and weekends; Environmental—occasional exposure to varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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