Under general direction, performs a wide range of difficult administrative, management, fiscal and other duties; directs and coordinates various administrative and staff functions of various support service units within the Department of Public Works; and performs other duties as required.
CLASS CHARACTERISTICS
An employee in this single position class has broad administrative responsibility for overseeing a variety of fiscal, business management, personnel, facility/equipment management, materiel control and other service functions within the Public Works Department. The incumbent also provides critical input related to Department policy decisions. This class is exempt from Civil Service.
TYPICAL DUTIES
Administers, plans, organizes and directs the activities of various support functions within the Public Works Department, including budgeting, financial reporting, office automation and information systems, contracting, materiel control, facilities and equipment management, and personnel management and training; selects, assigns, trains, supervises and evaluates subordinate personnel, including supervisory staff; coordinates disciplinary action as necessary.
Coordinates assigned activities with other Public Works staff, other County departments and outside agencies as appropriate; prioritizes needs and requests for service; advises Department staff on support service functions.
Directs and supervises the development, analysis, preparation and control of the Department's budgets including the compilation of complex budgetary data, the performance of fiscal analyses, estimations of expenses and revenues and the preparation of detailed departmental and division budgetary recommendations; develops sound fiscal control systems; coordinates the review and monitoring of budget activities with Department staff, the County Administrator's Office, the Auditor-Controller's Office and other agencies as needed.
Participates in the development of short and long-range plans to meet Department needs; reviews, analyzes, and recommends changes to organizational policies, procedures, practices, services, finances and other activities as appropriate; develops and implements plans to improve economy, efficiency and quality of work in assigned areas; may direct organizational/operational studies and present recommendations for reducing costs, increasing revenues and/or improving employee performance.
Prepares and reviews a variety of correspondence, reports and other materials; prepares recommendations for consideration by the Director, the County Administrator's Office, the Board of Supervisors and others.
May serve on committees; may represent the Department to other departments, agencies, community groups and/or the general public; participates in meetings and conferences as assigned; performs special projects as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited four-year college or university with a major in public or business administration, economics, accounting or a closely related field.
Experience: Five years of increasingly responsible managerial, fiscal, and/or administrative work, including three years that included significant budgetary preparation and analysis at a supervisory level.
Substitution: Possession of a Master’s Degree in public or business administration or a closely related field may be substituted for one year of the required non-supervisory experience.
KNOWLEDGE
Principles and practices of public administration including supervision, management, accounting, budgeting, finance, organizational planning/analysis, statistical analysis, research methods, records management and report writing; complex budgeting techniques utilizing diverse funding sources; modern office automation and information systems equipment and procedures; general responsibilities, rules and regulations pertaining to local government agencies, including a county Public Works Department.
ABILITY
Plan, organize, direct and administer the support operations and functions of a large, complex public works department; apply the principles, practices, methods and techniques of public administration, management analysis, and human resources management to solve problems of unusual difficulty related to management and administration; develop sound fiscal strategies that anticipate problems and propose solutions; manage a variety of administrative operations, functions and projects; interpret and apply laws, rules, regulations, policies and procedures related to the operation of a public works department; establish and maintain effective working relationships with others, including department heads, officials, employees and others outside of County government; communicate effectively, clearly and concisely, both orally and in writing.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a keyboard, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, driving, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Hearing/Talking-Frequent hearing normal speech, hearing/talking on the telephone; frequent talking in person; Emotional/Psychological-Frequent decision making and concentration, public contact; occasional working weekends/nights/overtime; Environmental-Occasional exposure to noise, varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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