Under administrative direction, directs and manages to activities and resources of the County’s Capital Projects Division of the General Services Department; oversees capital project and construction requirements; provides policy recommendations to senior County officials related to capital project planning, project management, construction, and project delivery; may act for the Director or Assistant Director in their absence; and performs related or other work as required.
CLASS CHARACTERISTICS
Capital Projects Administrator is a single-incumbent class responsible for directing, organizing, and staffing the full scope of capital projects for the County Administrator’s Office, including responsibility for financial planning, coordination, project management, monitoring construction management, and forecasting of County departmental space and facility needs. The incumbent also has broad administrative responsibility for short and long-range strategic planning, policy and procedure development/implementation, and budgetary control. This class is exempt from the San Joaquin County Civil Service system and is an “at-will” position.
This class is distinguished from the Assistant Director of General Services in that the latter has overall management responsibility for the General Services Department.
TYPICAL DUTIES
This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in the specification.
Manages, plans, coordinates, and directs the activities and functions of Capital Projects, including oversight of the design, construction, and modifications of County buildings and structures.
Develops and implements goals, objectives, policies, procedures, and work standards.
Provides input into the development of the division's annual operating budget, including the capital projects budget; approves and monitors financial expenditures; researches state and federal grant opportunities and other revenue sources for capital project funding.
Effectively controls the contract administration and project management of capital building programs, modifications or maintenance projects; serves as construction project manager.
Supervises the development of approved master plans and strategic studies, site feasibility studies, and the County's overall capital planning process; assures that project program and conceptual design meet the County's needs and are compatible with master plans and strategic studies.
Analyzes priorities and makes recommendations regarding priorities related to capital improvements, alterations, forecasting space allocations, and new projects; reviews and approved reports and designs to ensure adequacy and compliance with project program and constructability.
Secures the approval of designs and construction documents by the appropriate agencies.
Participates in selecting, training, motivating, and evaluating assigned personnel; works with employees on performance issues; recommends discipline and termination procedures as needed.
Works with and represents the County in relations with department officials, cities, state, and various agencies or community groups regarding capital projects; consults with County department heads and staff in achieving objectives; evaluates project requests, design concepts and existing facilities to ensure they meet County needs; prepares and presents information or reports in a public forum or hearings.
Analyzes and provides recommendations on legislative proposals that impact the County’s ability to fund or deliver capital improvements.
Coordinates design teams, implementation teams, contractors, engineers, estimators, and inspectors; provides direction and supervision to others, including consultants, in the completion of assignments.
Conducts studies of existing and proposed buildings and alterations; estimates project cost; advises on project feasibility; prepares reports and recommendations on findings.
May administer, screen, and coordinate the selection process for consulting services.
Oversees payment of invoices for contract services, ensuring invoices are accurate and within agreed parameters.
Manages special projects; researches and analyzes information and statistical data; conducts research and surveys; prepares complex correspondence, reports, and other documents; makes oral presentations; negotiates effective solutions to complex problems.
Coordinates and attends meetings and conferences, including Board of Supervisors meetings; provides recommendations on matters germane to areas of assignment; participates on committees and task forces, as well as in-service trainings and seminars as assigned; interprets and presents information on capital projects; develops and maintains collaborative working relationships with various state, local, and County officials, managers, community groups, regulators, and the public; may represent the General Services Department, as assigned.
MINIMUM QUALIFICATIONS
DESIRABLE QUALIFICATIONS
Education: Graduation from an accredited four-year college or university with a major in construction management, architecture, facility planning, engineering, or a closely related field.
Experience: Five years of progressively responsible experience in construction management, capital projects planning, or architectural design, and two years of related supervisory or managerial experience.
Substitution: Certification as a Certified Construction Manager as issued by the Construction Manager Certification Institute or Program Management Professional certification as issued by the Project Management Institute.
AND
License: Possession of a valid California driver’s license.
KNOWLEDGE
Advanced principles and practices of capital project management; administrative principles, practices, and methods, including goal setting, program development, implementation and evaluation, policy and procedure development, and quality control; modern construction methods and practices; applicable codes, laws and regulations pertaining to public building projects; principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures; advanced concepts of cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; principles of facilitation and conflict management; methods and techniques of long-range capital facilities planning and administration; contract administration; land use; basic computer and modern office automation technology and related software programs.
ABILITY
Plan, direct and coordinate the activities of capital projects and programs; conceptualize, comprehend, and communicate goals and objectives; perform complex project management on capital and construction projects; negotiate design and construction contracts; plan, develop, implement, and administer large and complex budget and control expenditures; coordinate, schedule, supervise, and evaluate the work of professional, technical, and support staff; develop and implement goals, objectives, policies, procedures, work standards and internal controls; quickly understand problems and develop solutions; motivate others to achieve project goals; analyze complex design, construction, and administrative issues; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret and apply rules, regulations, and procedures; establish priorities; conceptualize, comprehend, and communicate goals and objectives; communicate effectively, both orally and in writing; prepare clear and concise reports; make presentations in a public setting; motivate others to achieve project goals; compile, organize and summarize statistical, economic, and technical data; operate computers and related software; establish and maintain effective working relationships with County officials, department heads and others at all levels, both internal and external to the County.
PHYSICAL/MENTAL REQUIREMENTS
Mobility— operation of a data entry device; repetitive motion; sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; driving; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, speaking in public, and public contact; Special Requirements—may require working nights and weekends; Environmental—frequent exposure to dust, dirt, and construction noise; occasional exposure to varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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