Director of Purchasing & Support Services (#HB1950)
$84.11-$102.24 Hourly / $14,579.77-$17,721.81 Monthly / $174,957.33-$212,661.73 Yearly

Under administrative direction from the County Administrator's Office, directs and administers the Purchasing and Support Services Division of San Joaquin County; serves as County Purchasing Agent; and does other related work as required.

The Director of Purchasing and Support Services is a single position class that is exempt from the San Joaquin County Civil Service system and is an at-will position. The incumbent is responsible for leading, managing and administering the programs, functions, budgets and activities of the Purchasing and Support Services Division, which provides centralized purchasing, central services, records management, and related services for County departments. The incumbent ensures that Division programs and operations comply with all applicable laws and regulations, as well as with the policies established by the County Administrator and the Board of Supervisors. The incumbent is expected to model a strong work ethic and leadership skills, including accountability for oneself and others.

This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in this specification.

• Plans, organizes and directs centralized County purchasing, central service, records management, and related programs and functions; directs operations to maximize efficiency, improve service levels, reduce administrative and service provision costs, and ensure effective utilization of available resources; exercises good judgment and makes sound business decisions in managing division activities; provides strategic leadership within the division through communication, demonstration, and accomplishment of the organizational mission, vision and values.
• Through subordinate managers and supervisors, manages the work activities and responsibilities assigned to staff; directs and administers division personnel matters, including employee selection, assignment, and evaluation; directs employee discipline as required; directs and oversees staff development and training.
• Directs the acquisition and distribution of equipment, supplies and property for all County Departments, including the negotiation of term agreements and the issuance of Requests for Proposals (RFPs) for major purchases; directs the negotiation and execution of County equipment service contracts and lease purchase agreements; directs and participates in negotiations with representatives of manufacturing and commercial firms regarding suitability, availability and pricing of commodities.
• Reviews and analyzes surveys and statistical data on the County’s consumption of products; uses the information and analysis to anticipate potential issues or trends; develops and delivers reports to explain information and recommend ways to improve procurement efficiency and effectiveness.
• Directs the warehousing disposition/disposal of surplus equipment, supplies and property, and ensures compliance with specifications; directs fixed asset tracking and inventory activities; directs and oversees printing, mailing, and records management activities and acts as a consultant to County departments on related issues.
• Directs the development and implementation of operational policies and procedures; analyzes and interprets existing and proposed legislation as well as various regulations, policies, procedures and other directives to determine impact on operations.
• Directs the development and administration of the division’s budget(s); determines appropriate levels of service; analyzes services to ensure cost effectiveness and superior customer service.
• Attends meetings of the Board of Supervisors and provides recommendations on matters germane to areas of assignment; confers with management staff on policies, procedures, and workload standards, and directs changes as needed.
• Directs and manages the effective development and utilization of technology to improve systems and processes.
• Develops and maintains cooperative and collaborative working relationships with State and County officials, other counties, community groups, and the public.

Education: Graduation from an accredited university with master’s degree in business administration, public administration, materiel management, economics, finance, or a related field.

Principles and practices of public administration, including effective organization, administration, fiscal management and supervision; principles, practices, and techniques used in volume purchasing of a wide variety of commodities; the various grades and qualities of commodities commonly purchased, their source of supply, and price trends; methods employed in the analysis of bids and related purchasing research; general accounting, business, excise, and sales tax laws as they apply to the purchasing of commodities; warehouse operation and fixed asset inventory systems; records management and property and records disposal requirements and practices; social, political and economic issues influencing program administration; modern office automation technology and computer software programs relevant to assigned operations.

Plan and direct the operations and programs associated with a large purchasing and central service organization in a cost-effective manner while also ensuring excellent customer service; efficiently and effectively apply the principles, practices, and techniques of purchasing to the procurement of a wide variety of commodities commonly used in governmental jurisdictions; provide appropriate and effective leadership and management over diverse staff teams, including subordinate managers and supervisors; exercise good judgment and make sound managerial decisions; exercise analytical and critical thinking to analyze complex problems and recommend appropriate solutions; understand, interpret, and apply legal codes, regulations, and rules pertaining to program operations; prepare and administer budgets, as well as fiscal and financial records; communicate effectively, both orally and in writing; prepare and deliver thorough and comprehensive written reports and give oral presentations to small and large groups; direct the utilization of complex automated systems and manage automation efforts, including the direction of systems development, maintenance, and operation; establish and maintain effective working relationships with those contacted during the course of work, including other County departments, external agencies, employees, and the general public.

Mobility—frequent sitting for long periods; frequent walking; occasional standing, pushing, pulling, bending, squatting, climbing stairs; frequent operation of a data entry device; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Dexterity—frequent use of normal dexterity with frequent writing and repetitive motion; Emotional/Psychological—frequent decision-making, concentration, and public contact; Special Requirements--may occasionally require working nights and weekends; Environmental—frequent work in an indoor office environment; occasional exposure to varied weather conditions.