Records Supervisor (#RB0710)
$25.11-$30.52 Hourly / $4,352.40-$5,290.13 Monthly / $52,228.80-$63,481.60 Yearly


Under general supervision; assigns, distributes, reviews, and may participate in the work of Records Management employees performing records management, materials storage and retrieval; and does related or other work as required in accordance with Rule 3, Section 3, of the Civil Service Rules.


This single position class supervises the Countywide records management program; assists departments in developing record retention schedules and records management programs; and supervises and coordinates records and materials storage and retrieval.


·         Prioritizes, schedules, and evaluates the work of subordinate employees in the records management functions of the Support Services Division.

·         Assists in the planning, development and implementation of a Countywide records management program; develops and maintains a comprehensive records inventory program; implements legal and practical requirements for records retention schedules.   

·         Assists management in developing division policies and procedures and in enforcing applicable policies and rules for the countywide records management program.

·         Identifies records management program requirements including organization, staffing and physical space and layout requirements; micrographic, disk, tape and other storage forms; accessibility and archival requirements.   

·         Consults with department managers, representatives of out-side agencies and County advisory committees; assists users to identify requirements and establish programs; trains and guides managers, technical and clerical staff of other County departments who work with records management programs.

·         Prepares records management operational manuals and procedures; prepares correspondence and reports; recommends policy statements for records management; reviews reports and forms.   

·         Performs systems, procedures, workflow and other studies.

·         Assists in the preparation and monitoring of unit budget.


Education:  Graduation from an accredited four-year college or university with a major in records management, public or business administration, social or behavioral science or a closely related field.


Experience:  Two years of records management experience.


Substitution:  Additional-qualifying experience may be substituted for the required education on a year for year basis.


Principles, practices, methods and techniques of records management; filing, storage, and retrieval systems; archival management; modern office methods and procedures; principles of organization and management; warehouse operations; budget preparation and implementation; principles and practices of supervision and training.


Organize, analyze and evaluate data; take action to resolve County records management problems; develop and evaluate systems and procedures to meet County requirements; communicate effectively both orally and in writing; establish and maintain effective working relationships with others; plan and direct the work of others.


Mobility-Frequent use of keyboards and sitting for long periods; occasional walking, pushing/pulling, bending/squatting, driving, climbing ladders, climbing stairs and standing for long periods; Lifting-Frequent lifting of 5 pounds or less; occasional lifting up to 70 pounds; Vision-Constant use of vision; frequent reading and close up work; normal hand-eye coordination; Dexterity-Normal dexterity with constant writing and repetitive motion; Hearing/Talking-Constant to frequent use of hearing and speech on telephone and in person; Emotional/Psychological-Frequent decision making; occasional public contact, working alone and exposure to heights; Special Conditions-Occasional exposure to loud sounds, cold, heat, and outdoor weather climate.

CLASS: RB0710; EST: 9/8/1999; REV: ;