Under direct supervision, assists departmental management staff in planning and organizing the administrative, purchasing, management and personnel and staff development activities of a large department; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the entry-level class in the Administrative Assistant series. An employee in this class is trained to perform various data gathering, analysis, and program coordination under close supervision; as skills and knowledge are gained, the incumbent takes on responsibility for performing duties more independently. This class is distinguished from Administrative Assistant I in that incumbents of the latter class perform a broader and more complex range of duties requiring greater expertise and experience and work with greater independence.
TYPICAL DUTIES
Learns to coordinate a program within the department and to oversee the daily operation of a program; may help to develop programs, to participate in grant preparation and to coordinate staff development and training programs.
Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues.
Serves as department liaison to the public; provides and explains complex regulations and policies to interested parties; works to resolve problems and facilitate processes.
May coordinate purchasing activities and/or personnel transactions of the department.
Researches and analyzes department policies, laws, procedures and other administrative matters; learns to determine their impact upon the department's operations; prepares narrative, graphic and statistical reports; may recommend alternative methods, policies and procedures.
Learns to prepare and administer the department budget, to gather, organize, tabulate and analyze budgetary data; assists in directing fiscal control programs.
Prepares a variety of correspondence and reports.
May supervise or direct subordinates as required.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field.
Substitution: Experience in budgetary, systems, financial, personnel or other administrative analytical work may be substituted for required education on a year-for-year basis to a maximum of four years.
KNOWLEDGE
Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; efficient work flow and organization; basic statistics and graphics; effective public relations techniques.
ABILITY
Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships; present oneself professionally.
PHYSICAL/MENTAL REQUIREMENTS
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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