Under general supervision performs responsible analytical and administrative work in the development and monitoring of contracts; provides technical advice and support to contractors; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the journey level in the series. Incumbents perform responsible analytical and administrative work in the review and selection of contractors, and the monitoring of contract compliance for a variety of employment, training and social service programs. This class is distinguished from the next higher class of Contracts Supervisor in that the latter is responsible for full supervision of a unit of Contracts Analysts and performs work that is more complex and responsible with greater independence.
TYPICAL DUTIES
Develops requests for proposals for training or services to meet community needs; develops and writes competitive procurement instruments for training or services; conducts pre-bid orientation and technical assistance meetings; reviews proposals for compliance with standards and develops and participates in selection process; negotiates cost, scope, and standards; writes contracts and prepared documents for approval.
Notifies vendors of contract requirements, reporting requirements and standards; develops monitoring tools, handbooks and monitoring plans; performs ongoing management of assigned contracts through review of periodic reports, site visits and audits of facilities and records for fiscal and program compliance and progress toward contract goals.
Reviews invoices and monthly reports and recommends payment of invoices; identifies errors or questionable expenditures and resolves with contractor; approves minor budget changes
Identifies fiscal and program deficiencies and compliance concerns; develops, reviews and approves corrective action plans and monitors for compliance; provides technical assistance and training to contractors; acts as liaison between contractors and department staff.
Develops, implements and maintains policies, procedures and tracking systems to ensure contract compliance and to evaluate program performance; prepares correspondence and periodic statistical and narrative reports.
Researches and analyzes federal, state, and local laws, regulations, and policies to determine impact on program activities; develops and recommends policies and procedures; interprets policies, procedures, laws and regulations; provides requested information on contracts.
Confers with representatives of various departments and serves as liaison with departments to carry out contract management functions.
May serve as lead-worker over technical or clerical staff; may train less experienced staff or serve as lead on a project or audit.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited four-year college or university with a major in business, public administration, sociology, psychology, planning or closely related field.
AND EITHER PATTERN I
Experience: One year of experience in budgetary, systems, financial, personnel or other administrative analytical work.
OR PATTERN II
Experience: Three years of experience in the delivery of client services in a social service system as a social worker, journey level eligibility worker or journey level case manager.
FOR BOTH PATTERNS
Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis.
License: Possession of a valid California Driver's.
KNOWLEDGE
Principles and practices of social service programs; principles of public administration; basic principles of budgeting, accounting and record keeping; principles and practices of developing, writing and negotiating contracts; general philosophy and regulations of contemporary social service, and employment and training programs; project planning, development and implementation; report writing; methods of research and statistical gathering, analysis and presentation; applicable laws, rules, and regulations.
ABILITY
Interpret, explain and apply complex rules and regulations, departmental policy and contract provisions; negotiate and write contracts; gather, analyze and present data; prepare and analyze budgets and financial records; develop and maintain effective working relationships with coworkers, governmental officials and agencies and private industry; communicate effectively both orally and in writing.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a computer, sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity-Occasional holding, reaching, grasping, repetitive motion; frequent writing; Hearing/Talking-Frequent hearing normal speech, hearing/talking on the telephone, talking in person; occasional hearing faint sounds and talking over an amplified system; Emotional/Psychological-Frequent decision making, concentration, and public contact; occasional working weekends/nights/overtime; Environment-Occasional noise.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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