Under general supervision, assists departmental management staff in planning, organizing and directing the administrative, purchasing, management and personnel and staff development activities of a large department; may coordinate a program in a specialized area; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
An employee in this class is responsible for a variety of data gathering, analysis and program duties coordination. This class is distinguished from Administrative Assistant II in that incumbents of the latter class perform a broader and more complex range of duties requiring greater expertise and experience and work with greater independence.
TYPICAL DUTIES
Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs.
Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues.
May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes.
May coordinate purchasing activities and/or personnel transactions of the department.
Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures.
Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs.
Provides administrative support to department management; prepares correspondence and reports.
May supervise or direct subordinate staff as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field.
Experience: One year of experience in budgetary, systems, financial, personnel or other administrative analytical work.
Substitution: Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years.
KNOWLEDGE
Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics.
ABILITY
Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally.
PHYSICAL/MENTAL REQUIREMENTS
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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