Under general direction, performs difficult and complex administrative work as required to coordinate and oversee the operations of one or more support service functions within the Mental Health Department of the Health Care Services Agency; supervises staff and coordinates facility security, maintenance, housekeeping, grounds keeping and/or other assigned functions; serves as the Department liaison to coordinate the research, planning and implementation of various facility maintenance and improvement projects; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is a single-position class that provides administrative support to the Mental Health Director by supervising, coordinating and overseeing activities related to facilities management and/or improvement. The incumbent also works with significant authority and independence to perform a range of administrative duties that involve budgetary, personnel, purchasing and other issues. This class can be distinguished from other general administrative classes by its requirement for knowledge of and experience in facilities-related projects/budgeting.
TYPICAL DUTIES
Plans and directs the acquisition, maintenance, inspection and repair of buildings, equipment, furniture, utilities, security systems and other items; negotiates lease agreements; plans, authorizes and monitors purchasing and expenditures as needed for areas of assignment.
Coordinates a variety of moderately complex facility improvement projects; coordinates and participates in project planning, cost analysis, budgeting, contracting, scheduling, and monitoring; serves as a project liaison between Division staff and Health Care Services Administration, County managers/officials, external consultants/contractors and others as required.
Coordinates and directs the Division’s facility (non-patient care) safety program; develops and enforces safety policies and procedures; authorizes corrective action pertaining to safety issues.
Confers with representatives of other County departments and other agencies on a wide range of administrative, budgetary, management, personnel and/or purchasing issues; may serve on committees and task forces; may research, investigate and report on a variety of complaints, issues and/or special projects.
Researches, gathers and analyzes data, policies, laws, procedures and other administrative information and determines their impact upon Division operations; prepares narrative, graphic and statistical reports; develops policies and procedures for administrative approval and recommends alternative methods, policies and procedures where appropriate.
Helps prepare and administer the Division budget; gathers, organizes, tabulates and analyzes budgetary data; develops and implements fiscal and other control systems.
Supervises staff performing various administrative and support services functions within the Mental Health Division of the Health Care Services Agency; selects, trains, assigns, directs, and evaluates staff in performing both routine and specialized building maintenance, housekeeping, security, grounds keeping and other support services; develops and monitors vendor contracts and services.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited four-year college or university with major course work in public or business administration, personnel management, planning, architecture, engineering or a closely related field.
Experience: At least three years of general administrative/analytical work involving managerial, budgetary, planning, systems, financial, personnel or related areas, including at least one year of advanced administrative/analytical work that included responsibility for facilities-related project management and budget administration.
Substitution: Additional general administrative/analytical experience may be substituted for required education on a year-for-year basis to a maximum of four years.
KNOWLEDGE
Advanced principles, practices, methods and techniques of public administration and management including organizational planning, budgeting, purchasing, accounting and personnel administration; general issues related to facility planning, maintenance and improvement; principles and practices of supervision and training; research methods and techniques; basic statistics and graphics; advanced report writing; methods and techniques of organizing work efficiently.
ABILITY
Coordinate and implement complex project plans, including those related to facility planning, maintenance and improvement; supervise subordinate staff; research, gather and analyze data and information; read, understand, interpret and apply pertinent rules and regulations; coordinate organize and write reports; develop and implement fiscal and other control systems; convey information clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
PHYSICAL/MENTAL REQUIREMENTS
Mobility—frequent operation of a data entry device requiring repetitive motion, sitting for long periods; frequent walking, standing; occasional pushing, pulling, bending, squatting, climbing; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, and public contact; Special Requirements-may require occasional weekend, night, and/or overtime work; Environmental—occasional exposure to varied outdoor weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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