EEDD Facilities Coordinator (#RC2015)
$27.43-$33.34 Hourly / $4,754.00-$5,778.52 Monthly / $57,048.10-$69,342.32 Yearly

Under direction, coordinates various facility support functions for the Economic Employment Development Department (EEDD); arranges for building maintenance and repairs involving electrical, HVAC, plumbing, painting, elevator, landscaping, pest control, housekeeping and/or similar issues; coordinates with third party contractors for complex maintenance and/or repair activities; coordinates and directs contracted building security services; supervises storekeeping and records retention activities; and performs related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

This is a single position class that coordinates a wide variety of facilities-related functions such as monitoring various facility-related functions, working with external vendors and contractors as needed to maintain EEDD facilities, and providing general support activities. The incumbent may also supervise a group of clerical and/or support employees; however, supervisory duties are usually a secondary rather than a preponderant role of the position. 

• Coordinates with County staff and external vendors/contractors to ensure that EEDD facilities are properly maintained and that needed repairs are performed in a timely manner; monitors HVAC, electrical, building security, painting, landscaping, janitorial and other systems and services; performs minor repairs and maintenance on facilities and equipment as needed; arranges for the more difficult maintenance and repairs as necessary by coordinating with County Facilities Management staff and/or established vendors/contractors. 
• Initiates service agreements with new vendors/contractors if established relationships are not in place; coordinates reimbursement processes. 
• Conducts on site inspections with vendors/contractors to identify and resolve facility issues; ensures that contracts and agreements are fulfilled appropriately. 
• Directs and supervises EEDD storekeeping and routine procurement activities; supervises and coordinates the purchase, shipping, receiving, storing and delivery of office supplies; schedules mail runs; schedules departmental vehicle maintenance and repairs; ensures the appropriate storage, retention and disposal of departmental records and other items as required. 
• Receives and responds to facility-related requests submitted by EEDD staff; coordinates and oversees the preparation of meeting rooms, the moving of furniture, the setting up of booths and displays, and a wide variety of other general support activities. 
• Provides day-to-day oversight of building security, including contracted security/guard service staff; trains new staff on EEDD security procedures; responds to emergency situations and calls for assistance from law enforcement when needed; monitors security systems to ensure that they are functioning properly; sets up building access for new employees. 
• Coordinates the movement of departmental personnel, furniture and other items to different locations; arranges for the construction of employee workstations; arranges for the installation of communication services; monitors department communication needs and coordinates with County Communications when repairs or system changes are required; may use specialized software tools to plan moves and design office spaces. 
• Prepares reports and correspondence; tracks costs and expenses for assigned functions; develops and recommends policies and procedures to address issues and/or improve efficiency in assigned areas. 
• Maintains departmental fixed asset inventories.
•  Selects, assigns, trains, and evaluates assigned clerical and/or support staff; recommends disciplinary action if needed. 
• Attends meetings and trainings as required; participates on task forces and committees as assigned.

Basic troubleshooting for HVAC, electrical, plumbing, lighting, elevator, communications, security and other building systems; basic methods, materials, tools, and practices used in the painting, plumbing, carpentry, masonry, electronic, and mechanical trades; administrative practices pertaining to procuring and storing goods; methods of maintaining inventory records; basic computer and modern office automation technology, including standard business software; basic mathematics including addition, subtraction, multiplication, and division; basic building codes and standards; occupational hazards and safety practices pertaining to the building industry; principles and practices of supervision; basic principles and practices of customer service.

Read and understand job-related material, including technical blueprints and specifications; troubleshoot and identify building maintenance/repair issues; evaluate routine maintenance bids/proposals for appropriateness and cost effectiveness; track and monitor expenditures; operate desktop computers and business software; coordinate and supervise employees who are performing administrative support work; assign, review and evaluate the work of others; establish and maintain effective working relationships with those contacted during the course of the work; communicate effectively, both orally and in writing.

Mobility: frequent walking, standing and sitting; occasional pushing, pulling, bending, squatting, crawling, driving, operating equipment, climbing stairs, working in tight spaces; Lifting: frequent lifting of 5-30 pounds; occasional lifting of 30-70 pounds; occasionally restraining, lifting and/or turning heavy objects; Vision: frequent use of good overall vision, including close up, color and depth perception; frequent use of hand-eye coordination; Dexterity: frequent reaching, grasping, writing, and use of a computer keyboard; occasional use of manual and power hand tools; Hearing/Talking: frequent hearing and talking on the telephone/radio and in person; occasional need to hear faint sounds; occasional exposure to construction and traffic noise; Emotional/Psychological: frequent public contact, decision making; occasional working alone, working with difficult people; Special Requirements: may require working occasional overtime, weekends, evenings, or holidays; Environmental Conditions: work is generally in an office environment but requires occasional exposure to dust, smoke, fumes, poor ventilation, noise and varied weather conditions.