Equipment Parts Room Supervisor (#RC2025)
$29.94-$36.40 Hourly / $5,190.13-$6,308.64 Monthly / $62,281.64-$75,703.73 Yearly

Under direction, performs responsible supervisory and technical work in the procurement, inventory control and records management of heavy and light equipment parts, tools, accessories and supplies utilized in the service and repair of vehicles; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Services Rules.

The incumbent of this single position class plans and directs the work of technical and clerical staff assigned to the parts section of the Motor Pool/Equipment Maintenance Division. This class requires specialized knowledge of parts and related assemblies for automotive and construction equipment, and parts room operations and management.

• Plans, selects, assigns, trains and supervises the work of technical and clerical staff at multiple locations.
• Implements policies, procedures and controls to ensure accurate, complete and timely receipt and processing of orders; determines and establishes work priorities for processing orders, scheduling deliveries, meeting deadlines, and maintaining operational standards; check and verifies quantity and correctness of items received; oversees expedited procurement of critically needed commodities; prepares cost projections and cost savings recommendations.
• Ensures invoices are charged to the appropriate accounts and that appropriate documentation is provided for billing purposes; projects parts and supply needs for budget purposes; prepares detailed inventory control and account balance reports.
• Determines appropriate stock levels for parts, accessories and tools; coordinates and monitors receipt of storeroom stock using both manual and automated systems; researches and implements quality assurance procedures.
• Confers with staff, foremen, managers, and buyers on policies and measures to expedite the ordering and issuing process, and on methods to ensure that critical parts are available; conducts and manages periodic inventories of stock on-hand.
• Completes special projects related to the effective operation of parts supply; identifies, develops and implements options for improved cost effectiveness and more efficient methods and procedures; prepares a variety of correspondence and reports.

License: Possession of a valid California Driver's license.

Experience: Six years of progressively responsible experience in procuring, receiving, issuing, storing and managing supplies and equipment that included: 1) a minimum of two years in a lead or supervisory capacity; and 2) a minimum of two years procuring, receiving, issuing, storing and managing an inventory of heavy equipment and automotive parts and related accessories.

Substitution: Completed units at an accredited college or university in the areas of business or public administration, automotive maintenance/mechanics, diesel technology, heavy equipment mechanics, agricultural mechanics, mechanical engineering or a closely related field may substitute for the above required experience on a year-for-year basis (30 semester units equaling one year) to a maximum of four years.

Principles and practices of supervision and training; parts, equipment, accessories and materials used in the used in the repair and maintenance of fleet vehicles and heavy equipment; procedures, methods and terminology used in the repair and maintenance of vehicles and heavy equipment; purchasing terms and pricing methodology used in the parts jobber environment; procedures, methods, equipment and techniques of parts warehouse and storeroom operation; principles, practices and systems of stock and inventory control; record keeping and filing systems including automated systems; local and regional equipment suppliers and vendors; basic techniques of research, survey and compilation of data.

Schedule, assign, and evaluate work; train staff; communicate effectively both orally and in writing; establish data collection systems; establish and maintain effective working relationships with others; prepare records and reports; monitor and coordinate the requisitioning of a variety of heavy equipment parts, automotive parts and related supplies; monitor and implement manual and automated inventory control systems; supervise and train technical and clerical staff; maintain accurate files and records including automated systems; basic arithmetic calculations.

Mobility-Ability to sit or stand for long periods, move about an office, reach above and below desk or counter level including overhead lifting; Dexterity-Sufficient to operate a key board; handle individual papers; write and take notes; Lifting-Regular lifting of parts, equipment and supplies weighing up to 70 pounds; regular carrying of parts, equipment and supplies weighing up to 50 pounds; Visual Requirements-Ability read paperwork and computer screens and do close-up work; Hearing/Talking-Ability to hear normal speech, hear on the telephone, talk in person, and talk on the telephone; Emotional/Psychological Factors-Regular public contact; ability to make decisions and concentrate. Exposure-Dust, grease, oil, various chemicals, fumes, and noise associated with working in repair shop environment in the motor vehicle industry.