Under direction, functions as a second-line supervisor and coordinator for the operations of the Sheriff’s Distribution Center, commissary, inmate property rooms, mail rooms, and other materiel management areas; and performs related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the second-level supervisor class in the Sheriff’s Materiel Services series. An incumbent of this class works in the Central Services Division, supervising and coordinating a variety of complex materiel management activities and maintaining detailed materiel control and record keeping systems. The incumbent has overall responsibility for daily operations in the Sheriff’s Distribution Center, and coordinates other materiel management functions including, but not limited to, commissary services, inmate property storage, and mail processing.
TYPICAL DUTIES
Supervises, plans, coordinates and directs the materiel management activities of the Sheriff's Central Services Division; supervises and coordinates the receiving, checking, storing, and issuing of supplies and equipment.
Selects, assigns, trains, and evaluates the work of subordinate supervisory and other staff; determines staffing needs and assignments; requests inmate workers as appropriate; coordinates the use of inmate workers in assigned areas.
Develops and recommends policies and procedures for the acquisition, receipt, accountability, storage and distribution of services, supplies and equipment; develops working procedures to ensure efficiency of operations; develops and maintains vendor relationships; ensures that special storage requirements are met and that storage areas are secure against loss.
Directs the use and maintenance of complex inventory control records indicating quantity on hand, maximum and minimum stock levels and usage dates; maintains complex financial records, cost summaries and correspondence.
Reviews and analyzes materiel utilization, including commissary sales reports and statistical data; monitors and analyzes vendor records; monitors sales trends and supply requests; makes marketing and purchasing recommendations to management.
Directs the preparation of purchase orders for supplies and equipment; uses various materials such as catalogs and vendor references to analyze and recommend complex purchases; initiates purchasing requests as assigned.
Coordinates the investigation of complaints regarding issues such as quantity/quality of goods received or lost items; works with other Department staff to resolve procedural issues or implement special projects; develops quality control procedures to assure appropriate use of supplies and equipment.
Prepares management reports, both statistical and narrative; may participate on committees and attend meetings; may assist with budget preparation.
MINIMUM QUALIFICATIONS
EITHER I
Experience: Two years as a Sheriff’s Materiel Specialist III in San Joaquin County service.
OR II
Experience: 1) Five years receiving, storing and issuing a variety of stores items and keeping stock records, at least four of which must have been in a large warehouse facility, and three of which must have been at a level comparable to or higher than Sheriff’s Materiel Specialist II in San Joaquin County service.
AND
License: Possession of a valid California driver’s license.
KNOWLEDGE
Principles and practices of materiel management and storekeeping; principles and practices of employee supervision and training; usual forms, methods and practices of a stores unit in a governmental or commercial organization; basic mathematics and computer use; procedures used in maintaining inventory records, including computerized inventory systems; safe methods of lifting heavy objects and performing manual tasks.
ABILITY
Plan, supervise, coordinate and analyze the work of a large materiel management program; help research, develop and maintain policies and procedures; assign, review and evaluate the work of others; coordinate the work of inmate laborers; read and understand complex, technical job-related material; maintain complex inventory systems, including computerized databases; establish and maintain effective working relationships with others.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of keyboards, sitting for long periods, driving; occasional standing for long periods, walking, pushing, pulling, bending, squatting, operating heavy equipment, climbing ladders and/or stairs; Lifting-Occasionally up to 30 pounds; Vision-Good overall vision required including frequent reading/close up work; occasional use of color perception, hand/eye coordination, depth perception, peripheral vision; Dexterity-Frequent writing; occasional holding, reaching, grasping; Hearing/Talking-Frequent hearing of normal speech, hearing on the telephone/radio, and hearing faint sounds; frequent talking in person and talking on the telephone; Emotional/Psychological-Constant decision making; frequent concentration, public contact, working alone, working weekends/nights, overtime/travel; occasional emergency situations, exposure to trauma/grief/death, heights, hazardous materials; Special Conditions-Occasional exposure to varied indoor/outdoor weather, temperatures and conditions including dust, dirt, smoke, fumes, poor ventilation, and noise.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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