Under general supervision, provides direct project management support on small capital projects from the annual Job Ordering Contract (JOC) workplan list or deferred maintenance that may involve one or two trades; prepares plans and specifications and procurement documents; executes construction contracts and monitors field activities and work production for assigned objectives; prepares and reviews construction cost estimates, coordination of project activities; provides project assistance, works with high-level staff on medium to large capital projects; coordinates the JOC program; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the journey-level class in the Capital Projects Management Specialist series. Incumbents at this level are expected to perform the full range of duties assigned, including routine and non-routine tasks and project management on medium construction projects that require independent judgment and initiative. At this level, supervision is eased to monitoring unusual assignments that fall outside normal operating procedures, requiring incumbents to use judgment in applying guidelines, processes, and policies and procedures when performing tasks and making decisions. Incumbents also assist by managing prescribed tasks as directed on large capital projects. This class is distinguished from the Capital Projects Management Specialist I in that the latter performs duties and responsibilities with a greater level of independence.
TYPICAL DUTIES
Plan and coordinate analysis, review, preparation, and oversight of County capital projects and deferred maintenance projects.
Develops procurement documents to facilitate vendor contracts/purchase orders; determines the appropriate procurement method based on the scope of work using California Uniform Construction Cost Accounting Act, JOC, and traditional bidding.
Plans, monitors, coordinates, and performs staff work in the development and implementation of County construction projects and deferred maintenance projects; provides notices to proceed; arranges pre-construction activities; monitors construction, arranges progress site visits; verifies scope of work is being followed, and responds to requests for information; reviews construction bids and contracts; develops, negotiates, reviews, and administers professional services and construction contracts.
Prepares, disseminates, and reviews documents for construction or major maintenance projects for bids and cost estimates.
Administers the JOC program; reviews and ensures bonds and contractor’s Certificate of Insurance Liability are current; ensures proper contractor capacity for Facility JOC projects; develops JOC bid schedule and bid documents; reviews JOC bid documents and releases the opening bid.
Prepares or reviews contracts, change orders, inspections, and testing documents; reviews and checks for accuracy of progress reports submitted by contractors.
Prepares a variety of status reports on capital projects and deferred maintenance activities.
May serve as a liaison with contracted architects, engineers, contractors, and County department staff; represents the division in meetings.
Directs the work of professional, support, and contracted staff on a project basis.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: One year of full-time experience as a Capital Projects Management Specialist I in San Joaquin County service.
OR PATTERN II
Education: Completion of 60 semester units at an accredited college with a major in construction management, architecture, facility planning, engineering, or a closely related field.
Experience: Two years of project management/administration experience in engineering, architecture, facilities management, construction management, and/or construction inspection.
Substitution: Completion of Construction Manager-in-Training Level 3 issued by the Construction Management Association of America or possession of valid certification as an Engineer-in-Training issued by the State of California may substitute up to two years education.
AND FOR BOTH PATTERNS
License: Possession of and the ability to maintain a valid California driver’s license.
KNOWLEDGE
Practices, procedures, and techniques involved in the planning, development, and implementation of construction and renovation projects and related architectural functions; applicable codes, laws, and regulations pertaining to public building projects; basic concepts of project management, cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; basic computer and modern office automation technology, and related software programs; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
ABILITY
Perform project management on capital and construction projects and negotiate design and construction contracts; plan, develop, implement, and administer budget and control expenditures; coordinate schedules; develop and implement goals, objectives, policies, procedures, work standards, and internal controls; quickly understand problems and develop solutions; analyze design as well as construction and administrative issues and make sound recommendations; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret, and apply rules and procedures; conceptualize, comprehend, and communicate goals and objectives; communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax; prepare clear and concise reports; make presentations in a public setting; independently organize work, set priorities, and meet critical deadlines; compile, organize and summarize statistical, economic, and technical data; operate computers and related software; and establish and maintain effective working relationships with County officials, department heads and others at all levels, both internal and external to the County.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – Frequent operation of a data entry device, sitting for extended periods, standing for long periods, walking, pushing/pulling, bending, squatting, driving, and climbing stairs or other objects; occasional crawling; Lifting – frequently 5 to 30 pounds or less; occasionally 30 to 70 pounds; occasionally restraining, lifting, and/or turning heavy objects; Vision – good overall vision, color perception, and depth perception; frequent reading and close-up work; hand and eye coordination; good field of vision/peripheral; Dexterity – dexterity for frequent writing and repetitive motion; Hearing/Talking – frequent hearing and talking on the telephone and in person; frequent exposure to construction and traffic noise; Special Requirements – may require occasional overtime, weekend, or evening work; Emotional/psychological – frequent public contact and decision making; frequent concentration required; Environmental – may be exposed to dust, fumes, and varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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