Under general direction, plans and designs the construction of complex or specialized projects, which usually involve design and construction spanning several years and result in a new building, a major addition, or renovation from inception to completion; independently manages and defines scopes of work for various types of projects from typical repairs and renovations of existing facilities to new brick and mortar construction projects with varying complexity and wide range of dollar valuations; performs contract administration and oversight of vendor performance for compliance with established scope of work; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the advanced-journey level in the Capital Projects Management Specialist series. Incumbents independently manage the most complex capital projects, which are defined as projects that require complete resources and are highly integrated with almost every technical field, politically sensitive projects, projects that have significant state and federal regulation compliance, and/or have a project valuation of at least five million dollars. Incumbents also provide training to lower-level staff and direction over subcontractors and consultants. At the advanced journey level, assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Capital Projects Supervisor in that the latter performs full supervisory responsibility over capital projects management specialist staff.
TYPICAL DUTIES
Serves as project manager on a variety of large and complex multi-year capital projects, which includes overseeing the planning, integration, quality, and procurement management.
Initiates projects by defining a scope of work, schedule, and reviewing/approving a budget or suggesting an appropriate budget; oversees contract administration and project management of capital building programs, modifications, or maintenance projects; oversees the payment of invoices for contracted services, ensuring invoices are accurate and within agreed parameters.
Prepares and/or directs the preparation of plans, estimates, maps, property descriptions, detailed drawings, and specifications; makes preliminary designs and estimates for determining budgetary needs for construction and design projects.
Conducts studies of existing and proposed buildings and alterations; estimates project cost; advises on project feasibility; prepares reports and recommendations on findings.
Acts as a liaison with contracted architects, engineers, contractors, and County department staff.
Manages special projects; researches and analyzes information and statistical data; conducts research and surveys; prepares complex correspondence, reports, and other documents; makes oral and written presentations; negotiates effective solutions to difficult problems.
Ensures compliance with federal, state, local, and County policies and procedures.
Attends meetings, conferences, workshops, and training sessions and may represent the Capital Projects Division; works with other government agencies, civic and community organizations, professionals, and consultants.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: Two years of full-time experience as a Capital Projects Management Specialist II in San Joaquin County service.
OR PATTERN II
Education: Graduation from an accredited four-year college or university with a major in construction management, architecture, facility planning, engineering, or a closely related field.
Experience: Three years of full-time progressively responsible experience in construction management, capital projects planning, managing the construction and design of small to moderate size capital improvements, construction, and/or deferred maintenance projects.
Substitution: Completion of Construction Manager-in-Training Level 4 issued by the Construction Management Association of America, Certified Associate in Project Management issued by Project Management Institute, or possession of valid certification as an Engineer-in-Training issued by the State of California may substitute up to two years of education.
AND FOR BOTH PATTERNS
License: Possession of a valid California driver’s license.
KNOWLEDGE
Advanced principles and practices of capital project management; administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, and quality control; modern construction methods and practices; applicable codes, laws, and regulations pertaining to public building projects; advanced concepts of project management, cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; principles of facilitation and conflict management; and methods and techniques of long-range capital facilities planning and administration, contract administration, land use, basic computer and modern office automation technology, and related software programs.
ABILITY
Plan, direct, and coordinate the activities of capital projects and programs; assist in implementing goals, objectives, practices, policies, procedures, and work standards; perform complex project management on capital and construction projects and negotiate design and construction contracts; plan, develop, implement, and administer large and complex budget and control expenditures; coordinate, schedule; develop, and implement goals, objectives, policies, procedures, work standards, and internal controls; quickly understand problems and develop solutions; motivate others to achieve project goals; analyze complex design, construction, and administrative issues and make sound recommendations; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret, and apply rules and procedures; conceptualize, comprehend, and communicate goals and objectives; communicate effectively, both orally and in writing; prepare clear and concise reports; make presentations in a public setting; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; compile, organize, and summarize statistical, economic, and technical data; operate computers and related software; establish and maintain effective working relationships with County officials, department heads, and others at all levels, both internal and external to the County.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – Frequent operation of a data entry device, sitting for extended periods, standing for long periods, walking, pushing/pulling, bending, squatting, driving, and climbing stairs or other objects; occasional crawling; Lifting – frequently 5 to 30 pounds or less; occasionally 30 to 70 pounds; occasionally restraining, lifting, and/or turning heavy objects; Vision – good overall vision, color perception, and depth perception; frequent reading and close-up work; hand and eye coordination; good field of vision/peripheral; Dexterity –dexterity for frequent writing and repetitive motion; Hearing/Talking – frequent hearing and talking on the telephone and in person; frequent exposure to construction and traffic noise; Special Requirements – may require occasional overtime, weekend, or evening work; Emotional/psychological – frequent public contact and decision making; frequent concentration required; Environmental – may be exposed to dust, fumes, and varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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