Under general direction, performs supervisory as well as advanced, difficult, and complex project management; independently manages and defines scopes of work for various types of projects, from typical repairs and renovations of existing facilities to new brick-and-mortar construction projects with varying complexity and wide range of dollar valuations; plans, assigns, directs, and evaluates the work of various staff responsible for deferred maintenance and capital projects; and performs related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the supervisory level in the Capital Projects Management classification series. The primary focus at this level is the supervision of subordinate project management staff, in addition to independently managing the most complex multi-year capital projects, which are defined as projects that require complete resources and are highly integrated with almost every technical field, politically sensitive projects, projects that have significant state and federal regulation compliance, and/or have a project valuation of at least five million dollars. Incumbents also provide training to lower-level staff and direction over subcontractors and consultants. Performance of the work requires the use of considerable independence, initiative, and discretion. In addition to supervision of County staff, this class also exercises technical and functional supervision over subcontractors and consultants.
This class is distinguished from the Capital Projects Management Specialist III in that the latter is the advanced journey level having the responsibility for managing the most complex and difficult capital projects and does not have full supervisory responsibility over capital projects management specialist staff.
This class is further distinguished from the Capital Projects Administrator in that the latter class has managerial responsibility for the Capital Projects Division.
TYPICAL DUTIES
This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in the specification.
Plans, organizes, assigns, and supervises the Capital Projects Division's project management staff, operations, and activities.
Serves as the project manager on a variety of large and complex capital projects, which includes overseeing the planning, integration, quality, and procurement management for all moderate to complex projects.
Participates in selecting, training, motivating, and evaluating assigned personnel; works with employees on performance issues; recommends discipline and termination procedures as needed; and establishes project procedures and determines priorities; and supports the safety programs.
Assists with the development and oversight of the County's Ten-Year Master Plan; assures that project program and conceptual designs meet the County's needs and are compatible with master plans and strategic studies.
Initiates projects by defining a scope of work, schedule, and reviewing/approving a budget or suggesting an appropriate budget; oversees contract administration and project management of capital building programs, modifications, or maintenance projects; oversees the payment of invoices for contract services, ensuring invoices are accurate and within agreed parameters.
Analyzes priorities and makes recommendations regarding priorities related to capital improvements, alterations, forecasting space allocations, and new projects; reviews and approves reports and designs to ensure adequacy and compliance with project program and constructability.
Conducts studies of existing and proposed buildings and alterations; estimates project cost; advises on project feasibility; prepares reports and recommendations on findings.
Manages special projects; researches and analyzes information and statistical data; conducts research and surveys; prepares complex correspondence, reports, and other documents; makes oral and written presentations; negotiates effective solutions to complex problems.
Ensures compliance with federal, state, local, and County policies and procedures.
Attends meetings, conferences, workshops, and training sessions and may represent the Capital Projects Division; works with other government agencies, civic and community organizations, professionals, and consultants.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: Two years of full-time experience as a Capital Projects Management Specialist III in San Joaquin County service.
OR PATTERN II
Education: Graduation from an accredited four-year college or university with a major in engineering science, construction management, architecture, facility planning, or a closely related field.
Experience: Three years of progressively responsible project management/administration experience in engineering, architecture, facilities management, and/or construction inspection with one year in a lead capacity.
Substitution: Completion of Certified Associate Construction Manager issued by the Construction Manager Certification Institute, Project Management Professional issued by the Project Management Institute, or possession of valid certification as an Engineer-in-Training issued by the State of California may substitute up to two years of education.
AND FOR BOTH PATTERNS
License: Possession of a valid California driver’s license.
KNOWLEDGE
Advanced principles and practices of capital project management; administrative principles, practices, and methods, including goal setting, program development, implementation and evaluation, policy and procedure development, and quality control; modern construction methods and practices; principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures; applicable codes, laws, and regulations pertaining to public building projects; advanced concepts of project management, cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; principles of facilitation and conflict management; and methods and techniques of long-range capital facilities planning and administration, contract administration, land use, basic computer and modern office automation technology, and related software programs.
ABILITY
Plan, direct, and coordinate the activities of capital projects and programs; assist in implementing goals, objectives, practices, policies, procedures, and work standards; perform complex project management on capital and construction projects, and negotiate design and construction contracts; plan, develop, implement, and administer large and complex budget and control expenditures; coordinate, schedule and supervise and evaluate the work of professional, technical, and support staff; develop and implement goals, objectives, policies, procedures, work standards, and internal controls; quickly understand problems and develop solutions; motivate others to achieve project goals; analyze complex design, construction, and administrative issues and make sound recommendations; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret, and apply rules and procedures; establish priorities; conceptualize, comprehend, and communicate goals and objectives; communicate effectively, both orally and in writing; prepare clear and concise reports; make presentations in a public setting; motivate others to achieve project goals; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; compile, organize, and summarize statistical, economic, and technical data; operate computers and related software; establish and maintain effective working relationships with County officials, department heads, and others at all levels, both internal and external to the County.
PHYSICAL/MENTAL REQUIREMENTS
Mobility – Frequent operation of a data entry device, sitting for extended periods, standing for long periods, walking, pushing/pulling, bending, squatting, driving, and climbing stairs or other objects; occasional crawling; Lifting – frequently 5 to 30 pounds or less; occasionally 30 to 70 pounds; occasionally restraining, lifting, and/or turning heavy objects; Vision – good overall vision, color perception, and depth perception; frequent reading and close-up work; normal hand and eye coordination; good field of vision/peripheral; Dexterity – normal dexterity with frequent writing and repetitive motion; Hearing/Talking – frequent hearing and talking on the telephone and in person; frequent exposure to construction and traffic noise; Special Requirements – may require occasional overtime, weekend, or evening work; Emotional/psychological – frequent public contact and decision making; frequent concentration required; Environmental – may be exposed to dust, fumes, and varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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