Under general direction, plans, organizes, coordinates, staffs, and directs the day-to-day operations of the Recorder-County Clerk’s office; oversees the work of subordinate supervisors and staff in accepting, recording, indexing, processing, imaging, and returning documents presented for recordation and collecting fees; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
The incumbent of this single position management class manages a wide range of administrative and technical operations within the Recorder-County Clerk’s Office. An employee in this class functions with independence in a variety of assignments designed to oversee the daily operations of the Recorder-County Clerk’s Office and works under the administrative direction of a division manager or the Assessor-Recorder-County Clerk.
TYPICAL DUTIES
Plans, organizes, staffs, directs, and coordinates operations of the Recorder-County Clerk’s office; recommends improvements in methods and procedures.
Ensures the effective and efficient use of personnel in assigned areas; develops workload and productivity standards while ensuring that staff work is performed in a manner that appropriately serves clients and maintains positive customer relations.
Selects, assigns, trains, and evaluates the performance of staff; takes appropriate action on disciplinary matters; verifies and monitors staff proficiency; identifies staff development needs and oversees training and education activities as required; conducts staff meetings.
Implements laws, policies, and other regulatory requirements and changes to ensure compliance with new and existing laws and regulations; develops, updates and implements policy and procedures manuals for assigned work area to ensure compliance with changing laws and to improve workflow.
Resolves complex problems with the public, attorneys, and title companies regarding the recording of documents or fees charged for services.
Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments.
Prepares a variety of statistical, narrative and other reports; prepares correspondence; attends trainings and conferences as needed to stay current in assigned areas.
MINIMUM QUALIFICATIONS
Education: Completion of 60 semester or equivalent quarter units from an accredited college or university in public or business administration, social or behavioral science, or a closely related field.
Experience: Three years of increasingly responsible experience in a California County Recorder’s Office, County Clerk’s Office, or Assessor’s Office performing duties which included primary responsibility for examining real property and other legal documents to determine acceptability for recording, collecting recording or other fees, and/or otherwise processing; at least one year must have been in a lead or supervisory capacity.
Substitutions: Additional qualifying experience may be substituted for the required education on a year-for-year basis.
AND
License: Possession of a valid California driver’s license.
KNOWLEDGE
Federal, state and local laws, regulations and procedures pertaining to the Recorder and County Clerk functions; legal terminology required in recording work; laws pertaining to ownership and transfer of real and personal property; legal descriptions of real property; methods and documents used to convey and transfer title to real property; principles and practices of personnel management, public relations, supervision, training and public administration, including personnel administration and budgeting; basic practices related to activities in the Recorder-County Clerk Office; Recorder’s information systems, including automated systems, imaging systems, micrographic and digital film retrieval technology; data processing and records technology; basic computer and modern office automation technology and pertinent software programs.
ABILITY
Interpret and explain existing, new and changing laws governing the activities and documentation of the Recorder/County Clerk’s office; plan, organize and manage the work of the Recorder/County Clerk’s office; provide problem resolution to complex and technical recordation; supervise, direct and evaluate the performance of assigned staff; establish and maintain effective working relationships with government officials, managers, subordinates, the general public and others contacted in the course of work; utilize computer technology to maximize the efficiency and quality of assigned functions; interpret data and draw logical conclusions; prepare accurate, clear and concise reports; give oral and written directives; communicate effectively, both orally and in writing; operate basic computer hardware and software.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a data entry device; repetitive motion; sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; read computer screens; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity-Occasional holding, reaching, grasping, repetitive motion; writing; Hearing/Talking-Frequent hearing normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact/speaking; occasional travel; Special Requirements-May require working weekends and nights; working alone; Environment-Occasional exposure to noise; occasional risk of exposure to dust, poor ventilation, and indoor cold/heat.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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