Under immediate supervision, performs responsible clerical work in the transfer section of the Assessor's office; identifies, reads and interprets transfer deeds/documents of real property to determine property ownership changes for assessment purposes; applies laws, rules and policies pertaining to the Revenue and Taxation Code; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
Following established procedures, the incumbent in this entry-level classification performs responsible work in identifying and processing documents pertaining to property ownership, working from copies of deeds and other legal documents and interpreting and applying rules and laws pertaining to ownership for assessment purposes.
Receives Recorder's film of all recorded transactions as contained in a variety of documents; selects documents required by Assessor and determines recording sequence and initial screening for type of transaction, types of deeds, property transactions and ownership change.
Confirms parcel numbers from legal descriptions on recorded documents, matches system ownership and makes ownership changes from the information regarding title transfers and applicable exclusions.
Applies pertinent laws and codes and policies and determines if property is subject to reappraisal or if any exclusions apply; determines transfers or partial interests of property and maintains ownership records; codes documents appropriately for appraisal.
Clarifies conflicting ownership information, and resolves discrepancies by searching assessment records and recorded documents and by contact with title companies, attorneys and governmental agencies.
Assists property owners or their agents with explanation and completion of ownership change forms; determines need for additional transfer information and sends appropriate correspondence.
Answers inquiries from the public concerning property ownership, values and assessment procedures.
EITHER PATTERN I
Experience: One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County.
OR PATTERN II
Experience: Three years of general office clerical and/or office technical work, including at least one year functioning at a full journey level.
Substitution: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above required experience.
Substitution: An Associate’s Degree in Business or related field may substitute for two years of the above-required general clerical experience.
Certificates: If required by the nature of the assignment: 1) Possession of an acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) Possession of an acceptable proficiency certificate in one or more computer software programs.
Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment.
General terminology and concepts of assessment; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; language mechanics; public relations techniques.
Read and interpret legal property descriptions; interpret laws and regulations relating to the recording of title and maintenance of assessment records; trace title chains; utilize advanced office procedures and equipment; input and maintain program-specific data; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others, write clearly and legibly; perform advanced arithmetical operations.
Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions.