Under general supervision, performs specialized clerical functions related to the election process; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.
CLASS CHARACTERISTICS
This is the journey-level class in the Election Technician series. An incumbent of this class performs complex and technical support activities associated with the preparation for and conduction of elections, and provides lead direction to Election Technician Trainees and temporary staff in a variety of functions related to the election process. This class differs from the Elections Technician Trainee in that incumbents utilize a greater working knowledge of technical subject matter and work independently.
TYPICAL DUTIES
Researches and applies election and related codes and regulations relevant to the assignment.
Assists with candidate filings, including processing of candidate documents; accepts and proofreads candidate statements of qualifications; verifies residence and political affiliation; accepts filing fees.
Responds to questions and inquiries from candidates, representatives of candidates, office holders, voters and the general public about campaign requirements, voting regulations, and general information about elections; takes and transmits messages.
Prepares a variety of correspondence, forms, legal documents, audits, reports, and other written communication; reconciles accounts; prepares and posts deposits; processes and tracks invoices and payments.
Verifies, codes and enters information into the data entry system; assists in maintaining master file of registered voters, street index and/or other elections files.
Processes voter registration documents, absentee voter applications and ballots, and other election-related documents; verifies signatures on candidate nomination petitions; maintains and updates voter registration files; ensures compliance to all regulatory requirements.
Operates a variety of office machines, including voter machines and computers.
Computes and collects fees; issues receipts; sells maps and voter indices; accepts filing fees.
May supervise deployment/collection centers for elections; issues receipts for ballots and supplies; recruits and trains staff and election officers on policies and procedures and state and federal regulations; recruits polling places and evaluates sites for accessibility in compliance with state and federal guidelines; participates in and/or coordinates community outreach and voter registration activities as assigned.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: One year of work experience in a California Elections Office at a level equal to or higher than Elections Technician Trainee in San Joaquin County service.
OR PATTERN II
Experience: Two years of general clerical or office technical work, which included substantial public contact.
Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required general clerical or office technical experience; OR b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for one year of the above-required general clerical or office technical experience.
AND FOR BOTH PATTERNS
License: Possession of a valid California driver’s license.
Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment.
KNOWLEDGE
General office practices and procedures; provisions of various federal, state and local laws, rules, regulations and ordinances related to the election process; basic computer and modern office automation technology and computer software programs relevant to department operations; basic filing and recordkeeping systems; standard correspondence and report format; language mechanics; public relation techniques; basic arithmetical operations related to clerical processes.
ABILITY
Understand, interpret and apply federal, state, and local laws, rules, regulations and ordinances that relate to the elections process; read, write clearly and legibly; perform basic arithmetical operations; match names and numbers; utilize standard office procedures; operate computers and related software; establish and maintain effective working relationships with employees and the general public; communicate effectively, both orally and in writing; operate a variety of specialized office machines such as ballot card reader and microfiche reader.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing, driving; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions.
San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
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