 Menu

Purchasing Assistant - Part Time

Recruitment #0124-RB0500-TM

Approximate Salary

$26.23 - $31.89/hour

Opening Date

1/8/2024 08:00:00 AM

Closing Date

1/12/2024 11:59:00 PM

Employment Type

Part-Time

Analyst

Heidi Sharp

Go Back View Benefits

TYPICAL DUTIES

Assists in reviewing and analyzing requisitions from County departments for the purchase of supplies, materials, equipment, and services; confers with department customers regarding their procurement needs and learns to determine whether the items specified are best suited to meet those needs; learns to determine the most appropriate and economical method for the purchase of items and/or services.
Learns to prepare purchase orders to selected vendors and to check purchase orders for accuracy and compliance with specifications when competed; confers with supervisor and department representatives on possible alternate items; learns to approve and sign purchase orders.
Learns to prepare requests for bid, requests for proposals, and other types of bid invitations, learns to coordinate the solicitation of bids/proposals process and to conduct pre-bid, proposal, and other technical support meetings; learns to participate on evaluation panels for selection of contractors; consults as needed with the County Purchasing Agent, County Counsel, department heads, members of the Board of Supervisors, and others regarding the more complex or sensitive purchases.
Learns to analyze bids and proposals and ensure compliance with standards and requirements; learns to write contracts and other purchasing documents; learns to obtain required support documents and submit for approval.
Confers with representatives of manufacturing and commercial firms regarding suitability, availability and prices of commodities; learns to negotiate cost, scope and purchasing standards; provides technical support and advice to contractors regarding San Joaquin County purchasing procedures.
Conducts surveys; compiles statistics on the annual consumption of certain products; prepares reports; maintains files and records.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited college or university with a bachelor’s degree in public or business administration, political science, economics, or a related field.

Substitutions: 1) Possession of a valid certificate as a Certified Purchasing Manager (CPM) issued by the Institute of Supply Management, or a Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) issued by the Universal Public Procurement Certification Council (UPPCC), may be substituted for the above-required education; OR 2) purchasing experience that included reviewing requisitions, drafting specifications and bids, analyzing bids, and working with vendors and operating departments, may be substituted for the above-required education on a year-for-year basis.

KNOWLEDGE

The principles and practices of business administration; basic public purchasing practices and techniques; modern office practices and procedures.

ABILITY

Learn and apply the principles and practices used in the purchasing of commodities; apply sound judgement in the analysis of bids and specifications; establish and maintain effective working relations with a variety of individuals including operating departments and vendor representatives; express oneself, clearly and concisely, both orally and in writing.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

HOW TO APPLY

Apply Online:

www.sjgov.org/department/hr

By mail or in person:

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton, CA 95202

Office hours:
Monday – Friday 8:00 am to 5:00 pm; excluding holidays.

Phone: (209) 468-3370

Job Line:

For current employment opportunities please call our 24-hour job line at (209) 468-3377.

When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo.