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Office Coordinator

Recruitment #17-784280-01

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Introduction

We are currently seeking dedicated staff to join the County as an Office Coordinator. 

 

  Solano County is a growing community that reaps the benefits of its ideal location for those who live and work here. This wonderfully planned community has a balance of open space and corporate business which provides for a pleasant lifestyle that enhances the attraction of Solano County. With a thriving agricultural economy, the County is also home to biotechnology and other growth industries. 

To learn more about Solano County, please visit: www.solanocounty.com

 

 

 

 

 

 

 

The Position

Under direction, assists in administrative functions of a department or division; assists with functions including, but not limited to, monitoring the budget, accounting, purchasing, processing payroll, data processing, handling complaints, and providing guidance to clerical personnel; performs related work as required. Performs a variety of secretarial and administrative duties including the responsibility for a significant segment of departmental business affairs, program administration and/or the coordination of departmental clerical/secretarial services.  Work is routine to advanced wherein incumbents exercise independent judgment and initiative.

 

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. 

 

POSITION REQUIREMENTS

Education and/or Experience

High school diploma or GED; supplemented by three (3) years of full-time work experience in general office administration that demonstrates possession of and competency in the requisite knowledge and abilities.

SPECIAL REQUIREMENTS

Applicants are required to demonstrate intermediate Word processing skills (showing proficiency at 70% or higher) by the final filing date. See Document Submittal Requirements for more information.

Applicants are required to demonstrate typing ability (50 net words per minute) by the final filing date. See Document Submittal Requirements for more information.

To review the complete class specification (job description), please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15938

BENEFITS

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2018 calendar year is $1,520.73 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.   Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.     

Solano County participates in CalPERS retirement and contributes to Social Security.    

The County observes 12 fixed, paid holidays per year.      

Vacation is accrued at approximately 10 days per year for the first 3 years.  

Sick leave accrues at approximately 12 days per year.  

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years.    

                                        To review complete benefits information, please visit:

http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512  

Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked.  

To view the benefits for an extra-help position, please visit:

http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 

Selection Process

00/00/2018 - Date of Solano County provided typing and Word processing testing by appointment only.

00/00/2018 - Deadline to submit application and any required documentation.

00/00/2018 - Tentative date for written exam.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. 

A minimum scores of 70% is required to continue in the selection process.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.  

RETIREES - Solano County invites all qualified candidates to apply for positions; however, pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.  

How to Apply

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office. 

 Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.

Document Submittal Requirements

An intermediate Word certificate and typing certificate are required for this recruitment. All candidates must submit a intermediate Word certificate and a typing certificate by the final filing date.  Candidates who fail to submit their intermediate Word certificate and typing certificate by the final filing date will be disqualified from this recruitment.

Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute.  It must be a timed 3 -5 minute test, include the gross number of words typed per minute, and the number of errors.  It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature.  Certificates obtained through the internet(online) will not be accepted.

Intermediate Word Requirements: The intermediate Word certificate must show intermediate proficiency at 70% or higher.  It may not be more than 12 months old at the time of application, and must be from an accredited school or qualified agency with an examiner's signature.  Certificates obtained through the internet(online) will not be accepted. 

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA  94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  When submitting documents in-person, by mail or by fax, include the recruitment title (Office Coordinator) and the recruitment number (18-784280-01).  If submitting documents by email include the recruitment title and recruitment number in the subject field.

Typing and Word Processing Test provided by the County

The County is offering a Word processing and typing test at no cost, for applicants on 00/00/2018 for the Office Coordinator recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 00/00/2018 at 1:00pm to request testing.

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by final filing deadline.  To find out how to obtain a valid certificate please visit our Frequently Asked Questions http://www.solanocounty.com/depts/hr/jobs/faq.asp#777. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.

Applicants that have participated in prior Solano County Word processing/typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.

Supplemental Questionnaire

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely.  Omitted information will not be considered or assumed.  Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

Please note that the experience in your answers must be reflected in your employment history.

1

Please outline your work experience or involvement in budget preparation.  Please include the names of your employer(s) and the dates you were employed.
 
2

Please outline your work experience or involvement in purchasing.  Please include the names of your employer(s) and the dates you were employed.
 
3

Please outline your work experience or exposure with payroll (attendance, work schedules, leave management, time keeping records, etc.).  Please include the names of your employer(s) and the dates you were employed.
 
4

Please outline your work experience with accounting or bookkeeping.  Please include the names of your employer(s) and the dates you were employed.

Veterans Preference Points

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions.  A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE.  Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. 

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score.  Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score.  Veteran’s preference points will only be added to passing scores in competitive open examinations.

Americans With Disabilities Act

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment.  Applicants will be contacted to discuss the specifics of the request.

Solano County

Click here to take a video tour of Solano County

The County of Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base.

Solano County is centrally located and serves as a gateway to all that Northern California has to offer. The Napa Valley is less than 20 miles away, two world-class public universities (UC Berkeley and UC Davis) are 20 miles away, and both San Francisco and Sacramento are less than 40 minutes away. Day trips can also be made to South Lake Tahoe and Monterey.

With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.

County Population (January 2016): 431,498

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. 

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER