Office Supervisor

Office Supervisor's supervise all administrative functions of a department including, but not limited to, budgetary activities, accounting, purchasing, payroll, data processing, and personnel operations. Incumbents perform a variety of secretarial and administrative duties which include responsibility for a significant segment of departmental business affairs, program administration and/or the coordination of departmental clerical/secretarial services.

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

Education: High school diploma or GED; AND

Experience: Three (3) years of full-time work experience, including eighteen (18) months of experience in a lead capacity that demonstrates possession of and competency in the requisite knowledge and abilities.

To view the job description for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15939

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage is $1,671.27 per month for 2022. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.  

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.     

Solano County participates in CalPERS retirement and contributes to Social Security.  

The County observes twelve (12) full day fixed and two (2) half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive two (2) floating paid holiday(s) per year.   

Vacation is accrued at approximately ten (10) days per year for the first three (3) years. 

Sick leave accrues at approximately twelve (12) days per year.  

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years.

To view the benefits for a regular position, please visit:

https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16515  

Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked.

To view the benefits for an extra-help position, please visit:  

http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21216

CULTURE OF LEARNING AND DEVELOPMENT

Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs:

• Tuition Reimbursement Program

• Annual Education Fair

• County Mentoring Program

• Leadership Academy

• Supervisory Trainings

• Skill Development Trainings

• Self-paced learning opportunities

05/10/2022   Deadline to Submit application and any required documentation

05/24/2022-05/25/2022  Tentative period for Online Word Processing and Typing Exam

05/27/2022-05/31/2022 Tentative period for Online Written Exam

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of fifty (50) words per minute is required to pass the online typing assessment.  A minimum score of 70% is required for the Word processing exam and online written exam to continue in the selection process.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

The County is offering Intermediate Word and Typing skills testing at no cost, for applicants/current Solano County employees only, for the Office Supervisor recruitment. For tentative testing dates, please review the selection process above.  

If applicants already possess a valid certificate, a copy must be submitted by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. 

CERTIFICATE REQUIREMENTS  

Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of (50) words per minute.  It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors.  It may not be more than 12 months old at the time of application and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. 

Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically. Prior results cannot be more than 12 months old at the time of application.  

How to Submit Your Documents  

In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  Be sure to include the recruitment title (Office Supervisor) and the recruitment number (22-785080-01) in your email or fax.