City of Tampa

City Clerk (#009030) MH

$54.70-$85.70 Hourly / $9,481.33-$14,854.67 Monthly / $113,776.00-$178,256.00 Yearly

Introduction

This is highly responsible administrative and managerial work in directing the recording activities of the city and serving as custodian of official City records.

Nature Of Work

Under administrative direction and statutory guidelines, this employee has responsibility for recording all City Council meetings, preparing minutes, and maintaining official records of the City. Work is of unusual difficulty and involves the application of extensive initiative and independent judgment. Employee serves as a member of the Mayor’s Executive Staff. Work is reviewed by conferences, reports, and results achieved. Appointed position; employee serves at the pleasure of the Mayor. As outlined in the City Charter, the incumbent must reside within the City of Tampa or be willing to relocate.

Examples of Duties

Directs and manages activities and staff: to prepare City Council meeting agendas; to record, file, index and retain minutes and other records of Council proceedings; to maintain records and file ordinances, resolutions, executive orders, contracts, deeds, oaths of office, and other documents as the custodian of official City records and of the official City Seal.

Directs deputies in: preparation of department budget, expenditure of funds, and related tasks; preparation of Notices for Legal Advertisements as required by law; updating of City Code.

Provides administrative support services to various Boards including Civil Service Board, Code Enforcement Board, Public Nuisance Abatement Board, Board of Ethics, Community Redevelopment Agency and General Employee Pension Board; this includes but is not limited to being the official liaison for the Boards to the public, recording their meetings, keeping official files, distributing legal notices, serving subpoenas, and preparing and filing liens and related correspondence.

 Maintains records of all Boards and Committee appointments by the Mayor and City Council; schedules and/or conducts training and workshops for Boards, Committees and City Council members.

Maintains active affiliation as City representative on various Boards and Committees as they relate to profession and position.

Oversees and directs city records management program which manages the process to inventory, microfilm, store and dispose of, or archive city records; establishes policy for citywide records management; oversees the activities of the research facility for public access to city historical and archived documents, Archives Advisory Council and Archives Awareness Committee.

Maintains records of city cemeteries, including burials.

Prepares reports and correspondence; assigns, develops and evaluates staff; manages department budget and work processes.

Administers oaths of office as required by law and performs ceremonial functions and public relations initiatives as required.

Collects fees for petitions, applications, certifications and other filing fees as required.

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: municipal administration and organization; business English, spelling and grammar; office automation, computer applications and information technology.

Extensive knowledge of: modern management practices and procedures; federal and state laws and regulations relating to job duties (e.g. Florida Statutes on public records, government in the sunshine, records retention, etc.).

Ability to: write and speak clearly and succinctly in a variety of communication settings; plan, assign, direct, and coordinate the work of professional, para-professional and clerical employees in a manner that promotes full performance; establish and maintain effective working relationships with city officials, directors, managers, and the general public; deal with public relation problems effectively, courteously and tactfully; plan, organize, and refine procedures.

Skill in: research and analysis of data.

Licenses or Certifications

Ability to obtain designation as a Certified Municipal Clerk (CMC).

Possession of a valid drivers license may be required.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
CLASS: 009030; EST: 8/14/2013;