City of Tampa

This is highly responsible municipal purchasing work involving management control and critical review of major phases of procurement activity.

An employee in this class is responsible for monitoring and managing total flow of Invitations to Bid (ITB)/Request for Proposals (RFP), contracts, and resolutions through interface with Purchasing’s administrative support staff, other departmental personnel, legal review, minority business development review and administrative approval.  Tasks are of considerable difficulty and complexity and include critical review of documents and methods, and preparation of summary and exception reports for management.  Under general direction, employee is required to exercise considerable initiative and independent judgment in continuous review and development of procurement methods and practices. Work is reviewed through conferences, observation, reports submitted, and results obtained.

Conducts pre-bid/proposal/construction conferences in order to facilitate process; prepares and reviews specifications / scope of services, requests for  ITBid/RFP preparation, contracts, requests for resolution preparation and other procurement documents prepared by other Senior Analysts, Analysts and Procurement  Specialists for compliance with purchasing procedures and good business practice.

Maintains on-going monitoring of contracts to ensure compliance with city regulations or requirements; manages, tracks, and coordinates total work flow to administrative support staff; prioritizes work when necessary; creates contract management and discrepancy reports for department.

Prepares and provides summary reports of work volume and quality to management; identifies quality deviations and opportunities for improvement; participates in discussions with other procurement staff and management to resolve deviations and affect improvements.

Consults with other Senior Analysts, Analysts, Specialists and Purchasing Systems Technicians on technical questions relating to specification review, ITBidRFP preparation, user interface, contract terms and conditions, insurance requirements, minority business development requirements and resolution preparation; coordinates purchasing and general procurement methods and practices.

Reviews bid data with department users and vendors; prepares ITBid/RFP renewal documents, up to and including creation of internal Purchasing Department approvals or City Council resolution preparation; Conducts review of vendor invoices to ensure compliance with ITBid/RFP specifications / scope of services; prepares reports and provides feedback to departmental personnel concerning findings.

Recommends procedural modifications and improvements to management for review and implementation.

Establishes and maintains files, control logs, and other office records in order to ensure accurate and complete record keeping of various activities and/or transactions.

Performs related work as required.

 

 

 

Extensive knowledge of:  governmental and general procurement methods and practices; the principles, ethical standards, and priorities of governmental purchasing; municipal purchasing laws, City Charter, City Code, regulations, and procedures; grades, qualities, supply sources, and market factors for commodities and equipment frequently required by large Municipalities; anti-trust laws and contract law under the Uniform Commercial Code.

Considerable knowledge of:  economic and financial principles; computer technology and use including experience in Oracle EBS, Microsoft Office Product Suite, online bid/quote solicitation software programs and project/contract tracking/documentation.

Ability to:  critically review procurement methods and practices; analyze detailed historical purchasing data; prepare and present meaningful summary reports; prepare detailed management plans for assigned classes; write clear, concise business correspondence and management reports; review the work of others, acting as consultant to department personnel engaged in purchasing activities; perform value analysis, forecasting, statistical sampling, cost/benefit comparisons, and other related financial and economic computations; conduct and preside over small and large meetings; establish and maintain effective working relationships with city employees, officials, bidders, proposers, vendors, and other governmental agencies.

Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field and three (3) years of experience in high value and volume purchasing operations; or an associate’s degree and five (5) years of experience in high value and volume purchasing operations.

Current certification through the National Institute of Governmental Purchasing (NIGP) and Universal Public Procurement Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) and/or Certified Public Procurement Officer (CPPO) or as a Certified Purchasing Manager (CPM) through the National Association for Purchasing Management (NAPM) is required.