City of Tampa

This is highly responsible administrative and supervisory work within Human Resources.

The employee in this class is responsible for planning, conducting and directing a variety of tasks associated with the entry and maintenance of data in the Human Resource Management System (HRMS) and the time and attendance management system.  Assignments are of considerable difficulty and require considerable initiative and independent judgment.  Specialized and/or technical knowledge and experience must be applied in the interpretation and completion of assignments in regard to applying correct personnel or union contract policies.  Supervises subordinate clerical and administrative personnel in the various processing activities. Work is reviewed through conferences, observations, reports submitted, and results obtained.

Plans, directs, supervises and reviews the work of subordinate employees performing tasks entering data into the HRMS system for new, current, and separating employees.  This includes determination and verification of significant transactions such as employee job classification, pay grade, pay rate, salary review dates, pay rule, and other HR related employee data and for which result in the correct payment and application of appropriate benefits to employees.  

Manages the employee longevity award payments to include verification of eligibility by length of service and adjustments based on events such as leave of absences, suspensions, etc.  

Develops checklists for and analyzes time and attendance review by subordinates so that on a bi-weekly basis the time and attendance entries and corrections are processed; determines that the processing is complete for final sign off, runs applicable system reports, and completes the data upload to result in processing data to Central Payroll for completion of the payroll.  

Trains department supervisors in the approval of automated timecards to include the methods of entering or approving transactions such as paid and unpaid leave, overtime, holiday pay, standby and recall pay, shift premium, and all other pay transactions entered through the time and attendance systems.  

Develops, reviews, and approves periodic and special statistical and other reports; establishes and maintains specialized files and records keeping systems; composes, edits, and prepares correspondence, reports, and forms.  

Verifies separation pay for terminated employees including the eligibility and calculation of payments for unused sick leave, annual leave, and pro-rata longevity awards.  

Completes specialized assignments to calculate back pay and leave accrual for eligible reinstated employees.  

Ensures that specialized information for Telestaff such as Kelly day assignments, fire apparatus/station assignments, vacation adjustments based on scheduling changes, squad assignments, changes in call signals, and Telestaff rosters are coordinated in the HRMS system to result in correct information resulting in the ability to correctly pitch the Telestaff data to the timekeeping system for completion of time and attendance processing.  

Participates in HRMS configuration and adjustments, including a critical role in analysis of issues and developing test case scenarios on a routine basis as well as when system patches or upgrades are to be implemented.   Supervises the maintenance of employee personnel files in accordance with state and federal laws including retention schedules and separation of applicable material based on the Americans with Disabilities Act.  

Supervises the receipt and tracking of supporting material and documents such as performance evaluations and other HR forms for processing transactions and eventual filing.

Performs related work as required.

Knowledge of:  database maintenance and management; operation and capabilities of related software; rules, regulations, procedures and functions of the department in addition to the appropriate municipal, state, and federal codes, ordinances, resolutions, regulations and legislation; standard office practices, procedures, and equipment; municipal organization, programs, and polices; effective supervisory techniques. City of Tampa personnel and union contract policies, statistics, and accepted principles and practices of supervision.

Skill in: Oracle, TeleStaff, timekeeping, MS Word, Excel, PowerPoint.

Ability to: direct and supervise the work of others; compile and analyze data; prepare and submit clear, concise, and timely oral and written reports; conduct and supervise independent research; establish and maintain effective working relations with employees, supervisors, and managers.

Graduation from an accredited college or university with a bachelor’s degree in public or business administration, human resources or related field and five (5) years of progressively responsible administrative experience in the area of HRMS processing including one (1) year of supervisory experience; or an equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Possession of a valid driver’s license is required.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.