City of Tampa

This is highly responsible work in managing the administrative functions of a Parks and Recreation Department.

Under administrative direction, an employee in this class is responsible for the efficient management of the administrative operations of a Parks and Recreation department.  Work is of considerable difficulty and requires: the ability to plan, problem solve, work independently as well as within a team atmosphere, and make appropriate, timely decisions based on city and department policies and needs.  Work requires the appropriate application of skill and knowledge of the principles, practices, current trends, regulations, standards, and laws applicable to parks and recreation operations including budget planning, development, and management, purchasing, procurement, requisition, and asset management, human resources; discipline; grievance, risk, claims, and workers compensation modified duty management, fleet vehicle and equipment management, staff training and development, cemetery,  and maintenance contract management, technology and innovation  planning and management, experience in change management; as well as a participative and cooperative management style that promotes a collaborative environment.

Plans, organizes, and manages all day-to-day departmental administrative operations, budget  planning, development, implementation, and management, revenue and expense management, Visa reconciler, requisition approver, departmental  HR liaison, inclusive of position requests, tracking, and  processing management, discipline, grievances,  risk, safety, and claims management, worker’s comp, and modified duty coordinator.  Department asset and cellular phone management, electrical, water, and fleet bill review and management, contract/permit instructor oversight and payment, review and management of grounds maintenance  and small equipment repair contracts, T&I and RecTrac coordination, budget activities of the administrative division including staffing, scheduling,  revenue and expense management, and work assignments and processes.  

Supervises Administrative Division employees including hiring, payroll, training, scheduling, development, evaluation, promotion, and discipline of subordinate supervisory and non-supervisory technical, specialized, administrative, skilled and unskilled staff.  

Ensures compliance with applicable risk, safety, maintenance, and/ or programming standards/ requirements for all Departmental Divisions programs, parks, and facilities.  

Inspects, evaluates, coordinates and oversees repair, renovation or replacement of vehicles and equipment; publicly speaking on behalf of the department; represents the department as required; maintains contact/relations with other City, State, and Federal agencies to facilitate operations; coordinates efforts with other Divisions to promote efficiency and effectiveness and to reduce duplication of efforts.

Serves as a liaison to and coordinates with outside organizations; attends public meetings;  

Prepares reports, spreadsheets, technical specifications, and correspondence.  

Prepares plans, manages the department’s budget, responsible for visa reconciliation, and requisition approval.    

Develops and implements department policies and procedures.  

Performs related work as required.

Comprehensive knowledge of:  policies, procedures, principles, practices, techniques current trends, laws, and ordinances relating to job duties and ability to interpret same.  Budget planning, requisitioning, cost control, purchasing and procurement, contract development and management, change management as well as administrative, human resources, and risk/claims policies and procedures.

Considerable knowledge of:    Asset management principles; fleet management and operations, and safety practices; Union policies and procedures, Cemetery management;

Working knowledge of:  park planning and development:  program planning; maintenance principles; fees and refund policies and procedures,

Ability to:  organize, coordinate, and supervise the work of a large team of professional and technical subordinates; express ideas and information clearly and concisely both verbally and in writing; maintain cooperative working relationships with peers, employees, City, State, and Federal  officials, and the public.

Strong computer and communication skills including confident public speaking skills.

Mostly sedentary, indoors, requires extended use of computer, typing and viewing a monitor.

Graduation from an accredited college or university with a bachelor’s degree in business, public, or parks and recreation administration or a related field and three (3) years of progressively responsible experience in public or parks and recreation administration in a supervisory or managerial capacity; or an associate’s degree in business, public, or parks and recreation administration or a related field and five (5) years of progressively responsible experience in public or parks and recreation administration in a supervisory or managerial capacity.

Possession of a valid Florida driver's license required.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.