City of Tampa

This is supervisory professional work involving Fleet Business Analysis.

An employee in this class is responsible for performing tasks of more than average difficulty involving supervision of employees engaged in analysis, and fuel procurement. The ideal candidate will possess considerable technical and professional knowledge in diverse fields related to fleet operations, management information systems, budgeting, financial reporting, systems support, and vehicle life cycle costing. The candidate will possess technical and professional skills in analyzing and developing improved managerial policies, practices, processes, and procedures. The candidate will be proficient in computer databases, Microsoft office systems, and financial analysis. The candidate will be proficient in reviewing and improving processes in order to create new approaches and procedures to meet internal and external customer requirements.

Develops reports and assists in providing systems support of business applications and automation related to Fleet Management. 

Supports the management analysis and creates reports to review the effectiveness of various Fleet Management related programs to include: vehicle licensing, titling, surplus inventory and disposal, acquisition, procurement, bid procedures, rate models, and vehicle replacement programs. 

Supports the development of performance goals; reviews current programs for compliance and makes improvement recommendations of current operational processes in support of diverse Fleet related disciplines to ensure strong customer service to County customers. 

Conducts management system review projects involving work measurement studies, managerial control, plans of service, methods analysis, process improvement studies, and other aspects of Fleet operational assessments; applies appropriate professional procedures necessary for the financial analysis of budgeted and allocated resources in the support of existing and new department procedures, techniques, and requirements; provide cost/benefit and return of investment analysis in support of department related requirements.

 

Oversees and provides management support of the department’s hardware/software assets (computers, laptops, tablets, phones, etc.); coordinates with Information and Technology Services department on program management issues to include system replacements, modifications, upgrades and integration. 

Fuel Processing and Fuel Facilities – Responsible for all phases of procurement, payment, ordering, deliveries, accounting, tracking and billing for the various types of fuel; coordinates decisions on fuel contracts/bids, maintenance, operations, upgrades and system development for the City’s self-service fuel sites; maintains databases to meet all regulatory federal, state and county mandates. 

Ensure City’s requirements are in EPC Federal, State and County compliance in regards to fuel tanks storage systems; conduct annual/monthly visual and electronic inspections; create and supervise the proper maintenance of hazardous material manifests program requirements; review and submit Florida State Emergency Response Commission Annual Sara Title III registration; process hazardous chemical inventory forms. 

Develop technical staff labor rates based on historical review of operational/overhead expenses, workloads, current budgets and preparation of graphs, benchmarks, scorecard, presentations and reviews throughout the year; calculate overhead rates for various cost centers, monitor repair time inputs/outputs and labor standards; maintain City’s motor pool. 

Performs related work as required.

Considerable  knowledge of:  fleet analysis, financial reporting and research techniques, computer databases, vehicle replacement program and Fleet operating activities,

Working knowledge of: compliance of local, state and federal laws regulations (EPA, OSHA); fuel procurement and systems, computer applications; supervisory techniques; effective training techniques.

Ability to: plan, assign, supervise, and review the work of others; collect and analyze data and draw sound conclusions; formulate and present recommendations and implementation methods; train user personnel in new systems and procedures; prepare and present oral and written reports; assign and review the work of others when required; establish and maintain effective working relationships with other employees and managerial personnel.

Graduation from an accredited college or university with a bachelor’s degree in business, public administration, computer science, statistics, or a related field and three (3) years experience in fleet management analysis or a related field including six (6) months supervisory or lead experience.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.