City of Tampa

This is highly specialized work involving management and maintenance of the City of Tampa fuel and Electric Vehicle (EV) sites. Bargaining unit position.

An employee in this position is responsible for the daily oversight of Fleet Maintenance’s fuel management system which includes commercial fuel sites dispensing diesel, unleaded fuels, and Electric Vehicle (EV) charging stations. Responsibilities include inspecting and maintaining separate, site specific, fuel inventory management records for the citywide fuel system (Fleet and Fire Maintenance) which consists of automated fuel sites, manual fuel sites, encompassing multiple pumps, fuel tanks and EV charging stations. The work involves coordinating the completion of monthly fuel regulatory inspections while ensuring adequate fuel levels to support monthly usage. Accountable for tracking usage in Fuel Cloud and processing monthly fuel billing for all the city’s fuel usage, this includes processing monthly fuel billing for outside retail WEX cards purchases as well. Evaluate issues with fuel sites for level of repairs required either by vendor or the ability to repair in house. Emergency Operations Center Fuel Contact. Work is performed with a minimum of supervision and evaluated through fuel inventory levels, reports and work produced. This position is responsible for disaster preparation and Emergency Management to support City of Tampa Departments fuel needs.

Work within the City of Tampa’s automated fuel system to monitor fuel sites to ensure proper operation and compliance is maintained at all times.

Places fuel orders to ensure fuel sites remain at peak levels twenty-four (24) hours a day, seven (7) days a week to fully support the City’s fuel requirements. 

Processes billing fuel usage which includes monthly billing for outside retail WEX card purchases, Petrovend and fuel cloud transactions. 

Greets, communicates, and corresponds with fuel customers and suppliers either in person, by mail, email and/or telephone. 

Utilize the City of Tampa’s automated fuel dispensing accountability systems to ensure all fuel keys are properly assigned, operate correctly and processes employee authorizations for city vehicles; generate reports; monitor fuel costs; recommend cost savings opportunities, etc. 

Analyze routine maintenance, perform State mandated inspections, determines need for contracted repairs at City of Tampa fuel sites. 

Responds to inquiries and requests for service or information. 

Manage and control fleet and fire maintenance fuel systems and sites. 

Performs related work as required.

Knowledge of: fuel system operations and maintenance; computer operations as related to an automated fuel systems, FASTER and various other fuel related software; EV and Hybrid Management Systems, fuel compliance with Environmental Protection Agency (EPA), Florida Department of Environmental Protection (FDEP) and other regulatory agencies; rules, regulations, and procedures of the assigned area.

Ability to: establish and maintain effective working relationships with representatives of City of Tampa, other local governments and external vendors; express ideas clearly and concisely, both orally and in writing; collect, record and analyze data from fuel sites and automated fuel system; explain fuel operational problems to technical personnel; work independently

Skills in: Microsoft Office suite with emphasis on Excel.

Graduation from an accredited high school and have a minimum three (3) years of experience in fuel system management or other related areas of fuel control; or an equivalent combination of related training and experience.

Experience working with EV and Hybrid Management Systems, fuel compliance with Environmental Protection Agency (EPA), Florida Department of Environmental Protection (FDEP) and other regulatory agencies is a plus.

Possession of a valid Florida driver’s license

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.