City of Tampa

This position requires the performance of highly responsible office administrative and supervisory work in the Legal Department.

An employee in this class is responsible for supervising the assistants within the Legal Department and independently performing a wide variety of highly complex administrative assignments of considerable difficulty. Under direction, an employee is required to exercise considerable initiative and independent judgment in establishing personal work priorities and to work effectively with the public, municipal officials, and other municipal employees. An employee must also apply specialized and/or technical knowledge and experience in the interpretation and completion of assignments in accordance with municipal and departmental rules, regulations, procedures, and ordinances. Work is reviewed through observation, conversation, internal meetings and evaluation of results achieved.

Work is performed in a temperature controlled modern office setting, mostly from a seated position at a modular workstation. Supervisory work requires occasional monitoring of administrative and clerical staff located on different floors. The noise level in the environment is usually low.

Appointed position; employee serves at the pleasure of the City Attorney.

Assist in the preparation of the Legal Department's budget for the forthcoming fiscal year. Resolve errors and problems with the Legal Department's budget. Maintain the Legal Department's Imprest Account (write checks, prepare reimbursement memorandums, deposit funds, balance account). Maintain control of Legal Department's P-Card. Process requisitions, purchase orders, and invoices for payment of all Legal Department expenditures. Review and approve invoices from outside legal counsel, litigation expenses, etc.

Review and approve period and special statistical, financial, and other reports such as the annual Cost Allocation Report. Establish and maintain specialized files and record keeping systems.

Perform the most complex secretarial activities to include typing, taking and transcribing dictation when necessary; compose, edit, and prepare correspondence, reports, and forms, as well as resolutions, legal documents, and contracts.

Maintain Continuing Legal Education library and Westlaw membership for attorneys.

Internal T&I support for the Legal Department. Attend to maintenance and servicing of telephones, tv/cable, copiers, computers, printers, and building maintenance with the appropriate city departments. Keep records regarding the annual department property inventory. Manage door access and parking garage access cards.

Maintain inventory of office supplies including general office supplies, toner, paper, postage, printer cartridges, business cards, envelopes and other items.

Skill in: typing; taking and transcribing dictation, using any method of speedwriting or shorthand; operation and minor maintenance of office machinery and equipment; use of word processing software.

Mostly sedentary, indoors, requires extended use of computer, typing and viewing monitor.

Graduation from an accredited high school, supplemented by business college or courses in business administration or a related field, and five (5) years of progressively responsible administrative experience with three (3) years of supervisory experience related to the area of assignment (personnel/payroll, accounting, contract administration, local government, or customer service)

Possession of a valid drivers license required.