Personnel Assistant II

Employees perform activities in support of the computerized personnel/payroll system; tasks include processing and verifying individual personnel actions and completing pertinent data input documents. Under direction, employees perform assignments which require extensive contact with other employees; therefore, good interpersonal skills are necessary. Duties are of considerable difficulty requiring application of technical knowledge of appropriate laws, rules, regulations, and procedures. Considerable initiative and independent judgment are required in completion of tasks with a high degree of accuracy and on a timely basis. Work is reviewed through observation, conferences, reports submitted, and results obtained.

Prepares notifications to Human Resources of changes in individual employee status, deductions, etc.

Prepares Request for Position Change forms as needed; maintains status report on all actions.

Distributes evaluation lists; processes and distributes evaluation forms to ensure compliance with processing schedule.

Processes injury reports, verifies for completeness and forwards in a timely manner.

Reviews personnel forms for completeness and accuracy using computer to access basic personnel information as needed; reviews personnel actions being taken in order to determine appropriate pay with regard to salary review dates, class title, etc.

Prepares and maintains employee files; requests needed personnel file documents and materials; responds to inquiries from others regarding procedures, needed information; responds to inquiries from employees regarding their status, status changes, and other matters; participates in drafting/revising policies and procedures, giving comments verbally and/or in writing.

Researches personnel policies and procedures to provide information to others; researches employee files and records to secure information requested or needed, usually to answer a specific question; researches personnel policy and procedures, bargaining agreements, personnel files, etc., to determine correct pay status adjustments for employees, using computer to access data as necessary.

Calculates severance pay due to separating employees to verify/determine amounts entered.

Provides basic orientation to new part-time employees on such items as benefits forms to be completed, reporting time and workplace.

Notifies employees of approval for change in insurance status; routes completed authorizations for employee pay/status changes to Human Resources.

Oversees and reviews work of lower-level Personnel Assistants and others.

Performs related work as required.  

Considerable knowledge of: standard office practices and procedures utilized in the assigned area; municipal organization, programs and policies.

Working knowledge of: modern public personnel administration principles and practices; personnel policies, procedures and union contracts, and the ability to apply this knowledge to the processing of personnel transactions; laws, rules, and regulations pertinent to municipal personnel/payroll processing; PeopleSoft.

Ability to: understand and follow complex oral and/or written instructions; work independently and complete activities assigned; train others in a variety of clerical assignments; establish and maintain effective working relationships with other employees and the general public; detect errors, maintain accurate records, conduct research of files and records, and prepare reports.

Graduation from an accredited high school, preferably supplemented by course work in business administration, computers or a related field, and one (1) year of experience in data collection and advanced personnel records keeping work; or an equivalent combination of training and experience.

Possession of a valid drivers license may be required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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