Deputy City Clerk

An employee in this class, under direction of the City Clerk, performs work of considerable difficulty requiring the exercise of considerable initiative and independent judgment. Work involves activities related to preparation of minutes of meetings of the City Council and a variety of City Boards and Committees; processing and maintaining official city records; and training and supervising staff. Work is reviewed through examination of the quality of minutes prepared conferences, reports, and results achieved. Appointed positions; employees serve at the pleasure of the Mayor.

Supervises and participates in administrative activities including, but not limited to: processing documents and agendas for City Council meetings; recording City Council minutes; and, processing resolutions, ordinances, and documents acted upon by the Council.

Maintains, assist, and managers agenda items that are entered by other departments in the agenda management system.

Coordinates and supervises the attendance of the City Council meetings, and other Boards and Committees.

Supervises the processing of petitions for rezoning action, including collection of required fees; prepares legal advertisements for resolutions, ordinances, etc., and ensures they are appropriate and timely placed.

Supervises and participates in maintenance of official documents including deeds, agreements, contracts, the City Charter and Codes, and City Council actions; supervises and participates in the preparation and maintenance of agendas, minutes, etc. for various boards and committees; prepares deeds and records of the city cemetery.

Organize tasks, coordinate projects, meet critical time deadlines, and follow-up on assignments.

Provide necessary training to staff in order to effectively perform their duties.

meet public notice and public records requirements.

Acts for the City Clerk and serves as City Council parliamentarian when required.

Prepares reports and correspondence; assigns, develops, and evaluates staff; manages unit budget and work processes.

Performs related work as required.

Considerable knowledge of: modern office practices, procedures, and equipment; federal and state laws and regulations relating to job duties (e.g. Florida Statutes on public records, government pertaining to the sunshine law, records retention, etc.); business English, spelling, and grammar.

Working knowledge of: municipal administration and organization; application of data processing to records management; modern management practices and procedures.

Ability to: write and speak clearly and succinctly in a variety of communication settings; establish and maintain effective working relationships with city officials, directors, managers, and the public; plan, assign, direct, and coordinate the work of paraprofessional and clerical employees in a manner that promotes full performance.

Skill in: research and analysis of data.

Graduation from an accredited college or university with a bachelor’s degree in business or public administration or a related field and three (3) years of progressively responsible office administrative experience, six (6) months of which was in a municipal city clerk’s office and  at least one (1) year of managerial experience in the public and/or private sector. Graduation from an accredited college or university with a bachelor’s degree in business or public administration or a related field and five (5) years of progressively responsible office administrative experience, one (1) year of which was in a municipal city clerk’s office and  at least one (1) year of managerial experience in the public and/or private sector.

Possession of a valid drivers license preferred.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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