Office Support Specialist III

HELPFUL HINTS FOR COMPLETING YOUR APPLICATION: Please register before you begin the application process. This will enable you to view and re-use information from previously submitted applications to complete and submit any future applications. Please make certain your application is complete and the information you provide clearly demonstrates that you possess the minimum job qualifications as stated in the job announcement. Resumes can be submitted in support of an application, but not in lieu of an application. Resumes and copies of certifications or other required documents may be attached to your online application.

An employee in this class is responsible for performing one or more clerical assignments of more than average difficulty, which might include specialized office, division-level secretarial, complex records keeping, and administrative activities. Positions might also require proficiency in typing and use of computer equipment and software. Under general supervision, employees receive instructions orally and in writing and perform tasks requiring the exercise of reasonable initiative and independent judgment. Employees may also apply specialized knowledge and experience in the interpretation of rules and regulations for the completion of certain assignments, and may either work independently or oversee the work of lower level clerical employees. Work is reviewed while in progress and upon completion through observation, reports submitted, and results obtained.

Performs clerical work and coordinates activities to relieve supervisor of details; establishes, maintains, and monitors municipal or department records, files and accounts; handles confidential documents according to procedures in order to maintain their security; may assist in preparation and control of annual budgets; may be responsible for preparation of documents, deposits, accounts, payroll, employee forms, summaries, and reports; may coordinate or plan workshops and community meetings; orders, verifies, stores, and distributes office supplies, forms, and equipment; maintains physical inventory; prepares property control forms for fixed assets, etc.

Types or uses a variety of computer software to prepare correspondence, articles, reports, minutes, contracts, resolutions, affidavits, specifications, and other materials from copy, rough draft or general instructions; trains and oversees the work of lower level personnel as assigned; assists others in use of computer software as requested.

Receives and responds to more difficult inquiries and complaints by establishing and promoting effective relationships with the public, municipal officials, and other employees; explains functions and services of municipal departments; makes proper referrals; attends to complaints and issues action orders, records type of action and results; maintains directories, schedules, maps, and logs.

Maintains schedules and processes departmental records through the records management system; sorts and routes mail and other documents.

Operates, cleans and performs minor adjustments and maintenance on various office machines and equipment.

May operate digital paging system and two-way radio or answer multiple line-phone as required.

Performs related work as required.

Considerable knowledge of: business English and mathematics; standard office practices, procedures, and equipment; use of computers where required.

Working knowledge of: rules, regulations, procedures, and functions of the assigned area as well as appropriate municipal codes, ordinances, resolutions and regulations, organization, programs, and policies.

Ability to: understand and follow complex oral and/or written instructions; prepare clear and concise written reports; maintain complex records; edit and correct correspondence and reports for final typing or production; meet the public; establish and maintain effective working relationships with others; train others in a variety of assignments; some positions might require the ability to lift up to 30 pounds.

Ability and skill in: operation and minor maintenance of office machinery and equipment; typing or operating computer accurately and at a prescribed rate of speed, when required.

Graduation from an accredited high school and three (3) years of office or clerical experience with typing and computer skills required for some positions; or an equivalent combination of training and experience.

Possession of a valid Florida driver’s license is preferred.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

HELPFUL HINTS FOR COMPLETING YOUR APPLICATION: Please register before you begin the application process. This will enable you to view and re-use information from previously submitted applications to complete and submit any future applications. Please make certain your application is complete and the information you provide clearly demonstrates that you possess the minimum job qualifications as stated in the job announcement. Resumes can be submitted in support of an application, but not in lieu of an application. Resumes and copies of certifications or other required documents may be attached to your online application.