Tampa Skyline
Tampa Skyline
Tampa Skyline

Grants Compliance Analyst

Recruitment #240503-062020-001

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Introduction

An employee in this class is responsible for performing a variety of grant management related assignments of more than average difficulty in a centralized budget and financial planning office. This is skilled professional level, complex and independent work.  Employee may act as a lead and inform or advise less experienced personnel of grants management processes and procedures. Under general supervision, employees must exercise reasonable initiative and independent judgment in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained.

Nature Of Work

An employee in this class is responsible for performing a variety of grant management related assignments of more than average difficulty in a centralized budget and financial planning office. This is skilled professional level, complex and independent work.  Employee may act as a lead and inform or advise less experienced personnel of grants management processes and procedures. Under general supervision, employees must exercise reasonable initiative and independent judgment in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained.

Examples of Duties

Assists supervisor with employee assignments and the coordination of technical work performed by subordinate staff; reviews work for accuracy and adherence to standard procedures; assists subordinates with questions or problems related to duties and responsibilities; trains subordinate personnel.

Coordinates with supported departments and the Grants Division in post-award management of grants; maintains close relationships with counterparts in supported departments to ensure contract and compliance coordination between departments.

Coordinates and prepares quarterly programmatic and financial reports for Federal and State grant programs.

Works closely with the Grant Accountants in reviewing reimbursement reports for all City grants.

Monitors grant budgets and spend-down plans ensuring full utilization of grant funds.

Manages and retains contract, procurement, and grant agreement files; ensures proper and complete documentation goes to SharePoint.

Coordinates closely with Contract Administration and Purchasing to ensure contractual agreements contain required Federal and/or State compliance information.

Monitors and reports on contractors and sub-awardees compliance with the terms and conditions of the awarding instruments.

Conducts sub-recipient pre-award assessments and periodic audits to ensure Federal and State compliance.

Reviews draft contract and grant agreements, and modifications to such agreements, to ensure adherence to grantor regulations, programmatic, compliance and financial data are represented in such agreements.

Monitors grant agreement progress and ensure milestones are met.

Compiles a variety of statistics and data related to grant funded projects.

Performs miscellaneous duties including various and multiple project coordination; participation in special projects; and emergency response assignments.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: Managing Federal and State grants within a municipal or not-for-profit organization; revenue management; reviewing and managing contracts; Federal and State grant reporting requirements.

Some knowledge of: Oracle Cloud financial reporting system preferred.

Ability to: Analyze reports and statistics and draw sound conclusions; develop and document policies and procedures; organize and present facts in a clear and concise manner and make sound recommendations; prepare, review, edit, and finalize graphic, numeric, and other printed materials; establish and maintain effective working relationships with other employees, municipal officials, and the public.

Skill in: Operation of computers and development of spreadsheets and other documents.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree in accounting, finance, public or business administration or a related field and one (1) year in governmental budget/finance experience or three (3) years in private or non-profit sector budget/finance experience, with experience in the operation of computers for development of spreadsheets and other documents;

OR 

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Licenses or Certifications

Possession of a valid drivers license may be required.

Examination

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

Conclusion

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