Events Coordinator I

The employee in this class is responsible for performing tasks of average difficulty involving event coordination for the municipal convention center.  Under general supervision, the employee is required to exercise some initiative and independent judgment in coordinating activities related to lessee needs.  The exercise of considerable tact and courtesy is also necessary in dealing with the public.  Position will require that work be performed on weekends and during irregular hours.  Work is reviewed while in progress through observation and upon completion through reports submitted, public response, and results obtained.

Determines clients’ needs; surveys/interviews clients by telephone or in person in order to collect data; conducts needs assessment and/or feasibility studies to determine whether a project can work; designs and uses survey instruments; explains services available through the convention center; arranges for the execution of such services as security, production, audio visual, telephone, sound, and lighting; provides event specific information to operating divisions of the center.  

Acts as liaison between the center and the lessee; coordinates activities as they relate to lessee needs both prior to and during events such as conventions, trade shows, or public shows; obtains assistance from higher level events personnel on new events/activities as they occur to increase familiarity; gathers information for use in billing the lessee.  

Prepares non-technical drawings and sketches using AutoCAD; reads and interprets blueprints, technical drawings and diagrams, plans and specifications in order to facilitate proper construction for events; enters information into computer system.  

Prepares and maintains files, reports, control logs, and other office records, gives oral reports; composes correspondence to facility patrons and others regarding events; keeps informed of ordinances, codes, and other legislation that affects operation of the center.  

Assists in publicity, advertising, and group sales activities as required; participates in on the job-training program to increase job knowledge.

Checks assigned area for safety hazards and reports any concerns; analyzes/reviews accident incident and injury reports.  

Performs related work as required.

Working knowledge of:  standard office practices and procedures including records keeping; basic computer operation.   

Ability to:  maintain records and prepare clear and accurate reports; establish and maintain effective working relationships with other employees, event promoters, and the general public.

Graduation from an accredited college or university with a bachelor’s degree in public relations, business administration, recreation, mass communications, marketing, and social sciences, or a related field; OR, associate’s degree and reasonable experience in events coordination, meeting planning, advertising, or a related field.

Possession of a valid drivers license may be required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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