Payroll Technician

Processes bi-weekly payrolls and other special employment payments; reviews, identifies, analyzes and corrects errors on time cards and/or timesheet information entered by departments; reviews supporting documents for payroll additions, adjustments or changes such as new hires, transfers, promotions, demotions, reclassifications, retirements, wage increases, pay rates, deduction changes for health insurance, union dues, credit union payments, group life insurance payments, etc.; post changes to master files/employee records; verifies that changes of status, including pay increases, are consistent with policy, pay structures and other requirements; reviews PeopleSoft payroll balancing reports to determine vendors to be paid each week.

Creates and sets up parameters for current and future payroll schedules; schedules and run job specs for data input process and balancing procedures.

Maintains various accounts and activities, including payroll liabilities accounts, deductions and insurance’s, and issuances of advances; processes special payments such as IRS levies and child support payments; sets up new payroll deductions or changes existing payroll deductions; makes changes to payroll deductions through payline adjustments by charging or refunding as necessary on each pay cycle.

Conducts research to determine why direct deposit amounts not processed; contacts employees regarding closed or transferred accounts; calculates and processes supplemental manual replacement checks for employees; creates voids and reissues of electronic hand drawn off cycle payroll checks.

Prepares Internal Revenue Service (IRS) forms; prepares weekly calculation of payroll taxes due to the IRS; prepares wire transfers for taxes, pension plans, direct deposits, child support, deferred compensation, etc. verifies W2 reports, forms and prepares adjustments and corrections of employee balances.

May assist in the design and modification of a variety of forms, reports and transaction documents that interface with the PeopleSoft payroll system.

Prepares journal entries for adjustment, General Ledger payroll liabilities, and for specialized payroll accounts such as insurance, college funds, union organizations, etc.

Keeps abreast of collective bargaining contract requirements and restrictions and personnel policies related to payroll (salary increase process, overtime, shift differential, holiday pay provisions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; verifies employee salaries in accordance with division policy and procedures; works with and assists other city personnel/payroll assistants in understanding and applying payroll processes in a correct manner.

Performs related work as required.

Considerable knowledge of: basic accounting and bookkeeping principles and practices as they apply to payroll activities; standard office practices and procedures.

Ability to: maintain accurate and complete technical payroll records of a critical and confidential nature; review payroll transaction records for accuracy, completeness, and conformance to procedures; establish and maintain effective working relationships with other employees in a positive, service-oriented manner; continually meet processing deadlines with accuracy; perform detailed work involving written or numeric data; make arithmetic calculations rapidly and accurately; operate modern office equipment including computer terminals and other automated equipment; understand and apply applicable contracts and other guidelines and regulations.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

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