Recruitment #220429-750260-001
Department | Tampa Police Department |
---|---|
Open Date | 4/29/2022 5:00:00 PM |
Filing Deadline | 5/4/2022 11:59:00 PM |
Salary | $29.00 - $43.40/hour; $5,026.67 - $7,522.67/month; $60,320.00 - $90,272.00/year |
Employment Type |
Full-Time
|
Type of Recruitment | Open |
Employee performs various administrative tasks of considerable
difficulty independently, or with little direction, in support of a department
head or executive staff. Commensurate with the organizational level served,
work is demanding and of a highly responsible, confidential nature. Under
general supervision, responsibilities involve undertaking and completing
administrative matters not requiring policy decisions, with particular emphasis
on coordinating superior’s schedules. Employees may also perform
diverse/complex assignments in support of department initiatives or projects
related to law enforcement. Because of
the potential consequences resulting from errors in work products, a high
degree of accuracy is required in performance of all assigned tasks.
Additionally, because of the amount of contact with government officials,
business leaders, and representatives of the public, employees must possess
strong interpersonal and hospitality skills. Employees are required to exercise
considerable initiative and independent judgment in establishing personal work
priorities and performing time management functions for superiors. Work is
reviewed through conferences, observation, and results obtained. Appointed
position; employee serves at the pleasure of the Chief of Police.
Schedules
and coordinates meetings, conferences, and appointments; greets visitors; may
arrange tours, proclamation photos and coordinate meetings, luncheons, and
press conferences; makes necessary inquiries and contacts to establish meeting
times, dates, and locations and reserve space; maintains calendar of activities
for superiors; adjusts schedules to accommodate new or revised commitments and
priorities; notifies other parties of schedule changes and re-schedules as
appropriate; coordinates travel of superiors to include making transportation
and lodging arrangements, acquiring information, and processing payments.
Relieves
superiors of many administrative details in matters not requiring policy
decisions; advises superiors of items requiring immediate attention; provides
information to other employees and the public concerning establish city
policies and procedures; receives complaints from the public; responds to or
refers complaints to appropriate respondent; participates in information
searches and compiles data on projects.
Takes and
transcribes dictation; operates personal computer to produce and revise
documents as dictated and from rough draft; transcribes materials from
recording media; reviews and corrects materials to ensure proper grammar and
punctuation, improve clarity, and eliminate inaccuracies; proofreads own work
products; composes correspondence independently or from general instructions.
Screens
and routes telephone calls and visitors; opens and distributes mail; establishes
and maintains files, controls logs, and other office records.
Attends
high level meetings and conferences as recording secretary; serves as
administrative and/or recording secretary for major governing boards.
Arranges
travel for superiors traveling on city business; processes purchase orders and
invoices for travel related expenses and reimbursements.
Establishes
and maintains filing systems for various important, confidential, and sensitive
records and documents.
Performs
related work as required.
Extensive knowledge of: business English; rules
and accepted practices of grammar and composition.
Considerable knowledge of: standard office
practices, equipment usage, and procedures.
Ability to acquire working knowledge of: rules,
regulations, procedures, and functions of assigned areas and make decisions in
accordance with same; administrative procedures and policies of assigned areas.
Ability to: establish, coordinate, and maintain schedules
and calendars of activities; type proficiently; take and transcribe dictation
proficiently, using any method of speedwriting or shorthand; operate a personal
computer; compose, edit, and correct draft correspondence and reports;
understand and follow complex oral and written instructions; maintain files and
records and prepare reports; lead and train clerical personnel; establish and
maintain effective working relationships with other employees, municipal and
other governmental officials, and the public.
Skill in: typing; taking and transcribing dictation, using any method of
speedwriting or shorthand; operation and minor maintenance of office machinery
and equipment; use of word processing software.
Graduation from an accredited high school and three (3) years of administrative
support experience; or one (1) year of experience as an executive assistant; or
an equivalent combination of training and experience.
Possession of a valid drivers license may be required.
Evaluation of education and experience. Drug testing is included in all pre-employment processing.
During periods when the Mayor issues an emergency declaration for
the City of Tampa, all employees may be required to work in preparation,
response or recovery activities related to the stated emergency.
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