This is work involving event coordination for the Parks & Recreation Office of Special Events.
Nature Of Work
The employee in this class is responsible for performing tasks of average difficulty involving event coordination for the event permitting in parks in public Right of Way areas. Under general supervision, the employee is required to exercise some initiative and independent judgment in coordinating activities related to permittee needs. The exercise of considerable tact and courtesy is also necessary in dealing with the public. Position will require that work may be performed on weekends and during irregular hours. Work is reviewed while in progress through observation and upon completion through reports submitted, public response, and results obtained.
Examples of Duties
Determines clients’ needs; surveys/interviews clients by telephone or in person in order to collect data; conducts needs assessment and/or feasibility studies to determine whether an event can proceed; explains services and the permitting process available through the office of special events; arranges for scheduling and coordination of proposed events; provides event specific information to other coordinators and ancillary permitting authorities.
Oversees the master calendar for all event scheduling; coordinates film permit requests, vendor agreements and administrative permitting; obtains assistance from higher level events personnel on new events/activities as they occur to increase familiarity; gathers information for use in billing the permittee.
Prepares and maintains files, reports, control logs, and other office records, gives oral reports; composes correspondence to patrons and others regarding events; keeps informed of ordinances, codes, and other legislation that affects operation of public events.
Assists in publicity, advertising, and promotion activities as required; participates in on the job-training program to increase job knowledge.
Performs related work as required.
Knowledge, Skills & Abilities
Working knowledge of: Standard office practices and procedures including records keeping; basic computer operation.
Ability to: Maintain records and prepare clear and accurate reports; establish and maintain effective working relationships with other employees, event promoters, and the general public.
Graduation from an accredited college or university with a bachelor’s degree in public relations, business administration, recreation, event management, mass communications, marketing, and social sciences, or a related field; OR, associate’s degree and reasonable experience in events coordination, meeting planning, advertising, or a related field.
Licenses or Certifications
Possession of a valid drivers license required.
Evaluation of education and experience. Drug testing is included in all pre-employment processing.
Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
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