Purchasing System Manager

This is responsible managerial and supervisory work in administration of the procurement process of the central purchasing operations of the City.

An employee in this class, under general direction, serves as the Purchasing Department’s procurement systems manager. Work is of considerable difficulty, requiring the exercise of considerable initiative and independent judgment in administering the DemandStar E-procurement system, development of work methods and procedures, supervision of administrative support staff and control of the workflow of bids, RFP’s, resolutions, budget office transmittals, report preparation and distribution and special projects. Work is reviewed through observation, reports, periodic conference, and results achieved. Appointed position; employee serves at the pleasure of the Mayor.

Supervises administrative support staff in the development and publication of bids, Requests for Proposals (RFP’s), bid tabulation results, Budget Office Transmittals (BOT’s) and processing of Purchasing Resolutions; provides training, technical advice and guidance to the support staff; prepares reports and correspondence; serves as department contact for audits and reports.

Functions as Advanced Purchasing/Inventory Computer System (ADPICS) System Administrator including troubleshooting problems, assisting users, identification and documentation of reports, testing programs and resolving problems with software consultant; approves and maintains ADPICS security and system tables; develops ADPICS reports; proposes system upgrades and procedural modifications.

Creates course material, schedules and conducts computer training classes for new personnel on ADPICS/FAMIS systems; creates new forms for the Purchasing Department and develops and implements methods for departmental feedback, vendor surveys, etc.; designs and updates Purchasing Department website; researches purchasing trends, policies and procedures.

Manages the City’s Procurement Credit Card Program; provides direction as needed for program modification and enhancements.

Plans, assigns, schedules, supervises, and reviews the work of subordinates; recommends such personnel actions as employment, promotions, transfers, demotions, suspensions, and dismissals; responds to request for leave; provides needed training; completes performance evaluations.

Interacts/coordinates with other Purchasing Department teams, including the Goods and Services on the distribution of bids and RFP’s, the development of BOT’s, Resolutions, and on contract awards; acts in the absence of the Purchasing Director as requested.

Performs related work as required.

Extensive knowledge of: principles, procedures, ethical standards and priorities of governmental purchasing; modern developments, current literature, and sources of information relating to purchasing activities.

Considerable knowledge of: modern management practices and procedures; application of data processing and accounting principles as they relate to the purchasing function. 

Ability to: learn and apply the Tampa City Charter, City Code and purchasing regulations; research and evaluate purchasing methods and programs; establish and maintain effective working relationships with city officials, directors, managers, employee, the business community, and the general public; plan, assign, direct, and coordinate the work of employees in a manner that promotes full performance.

Skill in: research and analysis of data.

Graduation from an accredited college or university with a degree in business or public administration, purchasing or related field and three (3) years of progressively responsible municipal purchasing experience, including three (3) years in supervisory experience.

Certification through the National Institute of Governmental Purchasing or the National Association for Purchasing Management is highly recommended.

Possession of a valid Florida drivers license required.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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