Assistant Supervisor - Call Ctr Operations

An employee in this class of work is responsible for serving as assistant supervisor of the utilities consumer services call center operation. Tasks are of more than average difficulty and include assisting in: planning, assigning, and reviewing day-to-day activities of call center and Triage as well as analyzing individual and team metrics. Under general supervision, the employee is required to exercise considerable initiative and independent judgement in participating in the development and implementation of work methods, procedures and goals for subordinate call center personnel. The employee is expected to be available if needed. Work is reviewed through conferences, observation, reports submitted, and results obtained.

Assists in directing and overseeing the work of subordinates in performance of assigned duties; completes employee performance evaluations; recommends new hires, promotions, transfers; administers discipline as needed; responds to grievances and approves leave requests.

Schedules and tracks team call performance using call center software tools; analyzes individual and team metrics; prepares performance reports.  

Assists in the recruitment, training and development of call center representatives; facilitates the use of on-line training for continuous staff development; ensures that subordinates communicate with and assist customers efficiently and expeditiously maintaining effective working relationships with the general public, municipal officials and other employees.

Participates in the development, implementation and review of team goals, policies and procedures to ensure effective delivery of customer service and the attainment of department’s goals and objectives; stays abreast of operating department policies and procedures in order to communicate latest business issues to staff.

In conjunction with other supervisory staff assists in resolution of complex problems in accounts, payments, etc; answers complaints regarding service or incorrect charges to recommend adjustments.

Participates in the development of the section budget; prepares reports as needed for call center supervisor and/or division manager; participates in special projects as assigned; operates a personal computer and software.

Performs related work as required.

Knowledge of: rules, regulations, procedures, and functions of the assigned area; codes and ordinances related to utility services; standard operating practices, procedures and equipment; effective supervisory practices; Call Center software tools; phone system hardware and software applications; on-line training tools for customer care staffs; utility billing systems, credit and collection practices, and other customer care applications; team dynamics, team building and diversity.  

Ability to: deal with customer service issues with sensitivity; serve multiple internal customers as well as all external customers; analyze information, solve problems and make appropriate recommendations; prepare clear and concise reports and communicate effectively both orally and in writing; understand and follow complex oral and/or written instructions; plan, assign, supervise, and review the work of subordinate personnel; operate a personal computer and software.

A combination of standing, walking and sitting, indoors. Ability to lift 20-40lbs. Requires extended use of computer, typing and viewing monitor.

Graduation from an accredited college or university with a bachelor’s degree and three (3) years of highly responsible call center experience with a utilities or multiple business line background including two (2) years of supervisory or lead experience; OR

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Possession of a valid drivers license is preferred.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency

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