RECREATION PROGRAM COORDINATOR

Recruitment #1712-3321-001

Introduction

 

The Parks and Recreation Department is seeking to hire a talented professional who has demonstrated leadership in all aspects of recreation programming and planning.  The successful candidate will have the ability to to build successful relationships with staff and community partners as well as patrons while also providing outstanding customer service to the general public.

 * * * THIS POSITION IS ONLY OPEN TO CURRENT CITY OF TUCSON PERMANENT AND PROBATIONARY EMPLOYEES * * *

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

 

General Description

The Recreation Program Coordinator manages recreation personnel in developing and implementing recreation programs, manages facility operations and provides service to the public.

Essential Functions

Coordinates a program within the department and uses independent judgment for the following:

  • Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.
  • Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.
  • Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.
  • Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.
  • Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.
  • Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.
  • Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.
  • Develops, coordinates and oversees various types of recreation programs, classes and events by planning, implementing, scheduling and organizing programs and special events, promoting programs to the community, resolving problems, preparing and monitoring budgets, attending and conducting meetings, collaborating and coordinating with other departments and outside groups, observing and evaluating programs, procuring needed supplies and materials and assisting with the set-up, breakdown and transportation of equipment.
  • Manages facility operations by performing opening and closing procedures and securing facilities, handling monies, coordinating special events, promoting classes and programs, ensuring facility cleanliness and safety, supervising facility and equipment use, reporting problems, requesting work orders and setting up rooms for events.
  • Provides service to customers by greeting the public, promoting programs, surveying customer needs, providing resources and information, attending and conducting community meetings and events, responding to requests for information and resolving conflicts.
  • Processes time sheets, maintains and prepares reports and statistics, evaluates programs and designs, writes and prepares newsletters, calendars, flyers and brochures.
  • Completes requisitions, work orders and other documentation maintains and orders supplies and equipment.
  • Directs and oversees logistics and assists with budget preparation and tracking.

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 2 years experience in developing and implementing recreation programs

Special Job Requirements

Valid and unrestricted Class D Driver’s License at time of contingent job offer.

Must be obtained within 60 days of contingent job offer:

  • Cardio-Pulmonary Resuscitation Certification
  • First-Aid Certification

Some positions may require a satisfactory criminal background and credit check, Motor Vehicle History Report, Public Records Check and/or physical, drug screen and/or audio exam. Fingerprinting and reference checks may also be conducted prior to an offer of employment. Employment offers are contingent upon successfully passing any of the above requirements.

Selection Plan

Applicants who meet the minimum qualifications will be invited to attend an Oral Board and Written Assessment process.

Status notifications will be sent on February 21, 2018. Be sure to check your email to schedule your interview by the deadline.

Oral Board Interviews and Written Assessment will be held: February 27, 2018

Upon completion of all examination processes, the highest scoring applicants will be placed on an Eligibility List.  An applicant's ranking on the list will be based on their final score which will be calculated as:

  •  80% of your Oral Board Interview
  •  20% of your Written Assessment

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact ParksHR@tucsonaz.gov at least 48 hours prior to the evaluation.

The list may be used only by the Parks & Recreation Department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authority. Examination results and current status will be communicated by email.

Pre-employment Medical Testing Requirements

Basic Physical

50# Lift Test

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.