Human Resource Services
Alameda Skyline

Legal Process Clerk I

Recruitment #26-1511-01

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Introduction

THIS IS NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 PM on the last day of filing.

Applications will only be accepted online.

DESCRIPTION


ABOUT THE ALAMEDA COUNTY SHERIFF'S OFFICE
The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) for its law enforcement services, its Regional Training Center, and its Dispatch Unit; the American Society of Crime Laboratory Directors Laboratory Accreditation Board for its Crime Lab; the Bomb Squad Commanders Advisory Board for its Explosive Ordinance Unit.  Additionally, the agency's health care provider, Wellpath, has experience working with the National Commission on Correctional Health Care (NCCHC). 

The Sheriff's Office has a current budget of approximately $600 million and has over 1600 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff / Coroner Yesenia L. Sanchez, who is assisted in the operation of the agency by Undersheriff April Luckett-Fahimi, Assistant Sheriffs Daniel McNaughton and Pace Stokes.

The Sheriff of Alameda County is responsible for a vast array of tasks and duties, including the following:
  • Providing security to the Consolidated Superior Courts
  • Operating the Coroner's Bureau
  • Operating full-service criminalistics laboratory
  • Performing Civil Process
  • Operating a County Jail (Santa Rita)
  • Operating the County Office of Emergency Services
  • Providing patrol and investigative services to the unincorporated areas of Alameda County
  • Pursuant to contractual agreements, providing patrol and investigative services to the City of Dublin, Oakland International Airport, Highland County Hospital, Social Services, and to the Alameda-Contra Costa Transit District
  • Conducting a basic academy pursuant to Police Officer Standards and Training (P.O.S.T.) requirements. [Sheriff's Academy website]
  • Providing Fish and Game enforcement
  • Project Director of the Narcotics Task Force
  • Serving as the Executive Director of the Sexual Assault Felony Enforcement (SAFE) Task Force
For more detailed information about the agency, visit: Alameda County's Sheriff's Office.

THE POSITION
This classification specification describes the entry/trainee level of the Legal Process Clerk flexibly staffed series.  Incumbents of this classification, under close supervision, receive, examine, prepare, and process a variety of legal documents such as court actions, subpoenas, and criminal warrants in the Sheriff's Office.  They also assure adherence to legal procedures, collect filing fees, do related work as required, and perform support duties related to law enforcement functions.

For more detailed information about the job classification, visit:  Legal Process Clerk I (#1511).

Current vacancies are in the Civil Section of the Sheriff's Office.

MINIMUM QUALIFICATIONS

EITHER I

The equivalent of one (1) year of full-time experience in the class of Clerk II or in an equivalent or higher-level clerical classification in the Alameda County classified service.  

OR II

The equivalent of two (2) years of full-time clerical experience.  

Substitution:

Possession of an Associate of Arts degree from an accredited college may be substituted for one (1) year of the required experience for Pattern II.

Special Requirements:  

  1. A thorough background investigation will be conducted on all prospective Legal Process Clerks.
  2. Ability to use a computer terminal and a keyboard.
  3. Positions assigned to the Consolidated Criminal Records, Warrant Section are required to work shifts, weekends, holidays and overtime when necessary.  The incumbent must successfully complete the N.C.I.C. Certification process, as a Full Access Operator.
  4. Legal Process Clerks assigned to the Civil Section must successfully complete the N.C.I.C. Certification process, as Less Than Full Access Operator.
  5. Legal Process Clerks assigned to the Civil Section are required to attend a 40-hour Basic Civil School.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

  • Modern office practices and procedures. 
  • Filing.
  • Operation of standard office equipment
  • Business correspondence.
  • Legal terminology, general legal forms, and documents.
  • Procedures involved with filing, recording, and processing legal documents.
  • A variety of Criminal Justice manuals and automated records management and telecommunications systems, subsystems, and networks. Must also know how these systems interrelate.
  • Various law codes such as the Penal Code, Health and Safety, Welfare and Institutions, Municipals Codes, and other statutory codes.
  • Applicable codes, ordinances, and legal procedures governing the processing and dissemination of criminal history and incident report information.
  • Criminal justice procedures, functions, and relationships of Criminal Justice Systems, Courts, and Law Enforcement Agencies.
  • Basic legal process and policies.
  • Civil and criminal procedures and evidence.
  • Functions of the Sheriff’s Office.
Ability to:

  • Independently perform clerical assignments that require research of pertinent legal codes.
  • Interpretations and applications of various legal codes and procedures.
  • Identification and correction of errors in legal documents with accuracy and speed (legal Compliance).
  • Language usage and mathematical computations.
  • Organize and prioritize the completion of a constant inflow of legal documents.
  • Maintain accurate records.
  • Communicate and orient relevant parties (peace officers, legal professionals, public and private institutions, and the general public) on legal procedures and requirements.
  • Establish cooperative and effective working relationships with co-workers and the public.
  • Independently resolve problems for which there’s no immediate clear policy.
  • Work independently with only general supervision and/or no ongoing, on-site clerical supervision.
  • Analyze and problem-solve.
  • Work under pressure.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1)  A review of applications to verify possession of minimum requirements.  Applicants who possess the minimum requirements for the classification will move on to the next step of the examination process.

2)  A written examination, which will be qualifying only.  Applicants who pass the written exam will move on to the next step of the examination process.

3)  An oral interview which will be weighted as 100% of the applicant's final examination score.  The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, https://hrs.alamedacountyca.gov.

RECRUITMENT AND SELECTION PLAN

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:

RECRUITMENT PLAN   
 Deadline for Filing:  Monday, November 30, 2026, at 5:00 PM
 Review for Minimum Qualifications:  Monday, December 14, 2026
 Written Examination (in-person):  Tuesday, January 5, 2027
 Oral Examination (in-person):  TBD

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN


REASONABLE ACCOMMODATION 
Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the California Fair Employment and Housing Act (FEHA), the federal Americans with Disabilities Act (ADA), and Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement no later than the recruitment filing deadline. If this is a continuous open recruitment without a filing deadline, please contact the assigned Human Resources Representative listed on the job announcement within ten (10) business days of submitting your application. Unless your disability is readily apparent (for example, you use a wheelchair and need wheelchair-accessible spaces), Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, https://hrs.alamedacountyca.gov.

BENEFITS

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g., At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g., theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a summary of the benefits offered and can be subject to change.

 

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page and clicking on the link 'last notice sent' for the respective recruitment.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

 

Elaine Lemi | Human Resources Analyst
Human Resource Services, County of Alameda
(510) 272-6434 | elaine.lemi@acgov.org


DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.



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