This is production work at first line supervisory level. Responsibilities involve supervision of receipts/disbursements posting, ensuring accurate identification and timely processing of account activities.
Nature and Scope
Work is performed with minimum direction from a technical superior. Work includes completing all phases of receipt posting including credit/refund processes. Assignments require analytical thinking and are carried out according to agency procedures and applicable State regulations. Regular contacts are typically with agency staff, other state agencies and private sector entities to resolve issues related to document work flow/balancing of deposits/account discrepancies.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Plans, assigns, and supervises the technical work of subordinates to include training, hiring, and performance evaluation.
Provides guidance on complex issues often involving cross-functional areas.
Responds to complex questions or resolves issues from internal or external customers.
Prepares manuals and other instructions for use by subordinates and department officials regarding proper credit/refund procedures, methods, and systems.
Gathers/compiles production/quality data for various reports/studies used in managing process improvement.
Serves as primary liaison among work groups Division wide. Shares information, as appropriate, with agency customers, vendors, and other public agencies.
Develops/recommends improvements to unit workflow and workflow connections to other units within the Division.
Analyzes and interprets State laws, rules, and regulations applicable to unit responsibilities.
Recommends system changes to facilitate user applications/improve processing methods/results.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of program specific accounting principles and practices
Knowledge of the laws, rules, and regulations governing Division functions
Knowledge of methods and techniques used in data compilation, reporting, and basic review
Skill in developing work flow improvements
Skill in supervisory technique
Ability to organize/schedule unit work
Ability to identify account errors/problems generated by system software.
JOB REQUIREMENTS for Assistant Production Supervisor
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in accounting support which includes performing financial transactions such as classifying, computing, verifying, recording/posting, reconciling, audit/examination, summarizing financial data, and compiling reports.
Six months experience in data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others.
Six months experience in record keeping which includes maintaining records, logs, and filing systems.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.