An incumbent in this class directs and oversees the implementation of the Division's Community-Based Medicaid program for the provision of Community Support Services to the mentally disabled and those disabled by alcoholism/drug addiction.
Nature and Scope
An incumbent reports to an Administrative superior and is responsible for administering the Medicaid Rehabilitative Services Community Support Services program. An incumbent directs and oversees the contractual procurement of treatment/rehabilitation, administrative support, technical assistance, consultant, training and professional services for the Division and all of its functional units. A class incumbent prepares and reviews contractual program budget requests for the Division and reviews RFP's (developed by other staff members) to assure compliance with technical and programmatic requirements. Work also includes directing/overseeing the development and application of contractual program service delivery, forecasting, fiscal control/contract audit and contract compliance systems and processes.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Monitors and coordinates activities required for the Medicaid Rehabilitative services program i.e., QA monitoring, program certification, client eligibility etc.
Directs/oversees the contractual procurement of treatment/rehabilitation, administrative support, technical assistance, training and professional services for the Division.
Prepares and reviews contractual program budget requests for the Division.
Reviews RFP's (developed by other staff members) to assure compliance with technical and programmatic requirements.
Oversees the advertisement and presubmission meeting process and the receipt and review of competitive proposals submitted.
Conducts/oversees contract negotiation process and development of contract documents assuring adherence to contract submission and processing requirements.
Assists in the development and review of federal grant applications.
Coordinates the delivery of services by contractual providers. Responds to and resolves problems/disputes of contractors/providers relating to delivery of services.
Directs the redesign of standards and measures for evaluation of program operation, and results to improve effectiveness and efficiency. Recommends and oversees corrective action measures.
Develops contract management policies and procedures; medical assistance plan (Medicaid) amendments and drafts legislations.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of mental health and alcohol/drug abuse treatment modalities, theories and practices.
Knowledge of federal and state Medicaid rules and regulations.
Knowledge of the principles, practices and theories of treatment program planning, development and evaluation.
Knowledge of the methods and techniques of contract development and negotiation.
Skill in evaluating program effectiveness and identification of potential problem areas.
Skill in analyzing the impact of new or proposed legislation, regulatory requirements, and/or medical assistance plans/amendments.
Ability to initiate corrective action resulting from program evaluation.
Ability to develop and maintain effective working relationships with staff and service providers.
JOB REQUIREMENTS for Community Mental Health Program Contract Manager Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.
Three years experience in ensuring compliance with laws, rules, regulations, standards, policies, and procedures.
Knowledge of contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.