Legal Administrative Specialist I-III, Criminal Division, State Prosecutor's Office

Statewide position/NCC work location *Internal/In-house posting*

Recruitment #060325-muaf47-150100

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Introduction


Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.

Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

Summary Statement

The Delaware Department of Justice, Criminal Division, is seeking a Legal Administrative Specialist to provide direct administrative and clerical support to the State Prosecutor, who oversees adult criminal prosecutions across New Castle, Kent, and Sussex counties.  Although this Legal Administrative Specialist position carries statewide responsibilities, it is based out of New Castle County.  

Reviews legal documents for accuracy, completeness, and compliance with applicable laws and regulations. Gather data on case activities, filings, deadlines, hearings, and dispositions for inclusion in monthly legal performance reports. Coordinates travel arrangements, training registrations, and logistics for the Criminal Division. Maintains and organizes case files, both physical and electronic, ensuring timely filing and retrieval. Assist attorneys in preparing and submitting budget requests for specific case-related expenses, training, or resources. Serve as a point of contact with the fiscal department to verify status of submitted requests and resolve discrepancies. Respond swiftly to internal and external communications, and assist with other secretarial support duties as assigned.  This Legal Administrative Specialist will have daily contact with all Criminal Justice and State government stakeholders.  Liaises with the Attorney General’s executive staff, including the Chief Deputy Attorney General, the Chief of Staff, Director of Human Resources, and Fiscal Controller on high-level projects, communications and administrative priorities.  

Responsibilities include monitoring U Visa petitions (Form I-918 and related forms) for the State Prosecutor’s approval by creating case files and tracking application process. Coordinating operational logistics for the SLEAF Council (“Special Law Enforcement Assistance Funds”) by coordinating dates, times, and venues for meetings, drafting agendas and distributing meeting packets, including minutes, reports, and background materials. Act as a liaison between council members, legal staff, and external stakeholders, ensuring effective communication and timely updates. Record accurate and detailed minutes of meetings, track action items, and circulate final notes for review and approval. Organize documentation related to council decisions, membership, bylaws, and historical records in compliance with record-keeping policies.

**This position is Internal/In-House only.  Applicants may only apply if they are current employees of the Department of Justice. **

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assures effective coordination of operational functions for assigned unit/attorneys.
  • Arranges for the delivery of legal paperwork.
  • Types correspondence and legal paperwork. 
  • Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
  • Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

Job Requirement Series

JOB REQUIREMENTS for Legal Administrative Specialist I 
Applicants must have education, training and/or experience demonstrating competence in each of the following areas: 
1. Possession of an associate’s degree or higher. 
2. Knowledge of legal terminology. 

OR 
1. One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. 


2. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. 
3. One year of experience in using standard computer software programs for word processing, spreadsheets or databases. 
4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. 
5. Knowledge of legal terminology. 

JOB REQUIREMENTS for Legal Administrative Specialist II 
Applicants must have education, training and/or experience demonstrating competence in each of the following areas: 
1. Possession of a bachelor’s degree or higher. 

OR 
1. Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. 
2. Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. 
3. Three years of experience in using standard computer software programs for word processing, spreadsheets or databases. 
4. Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. 
5. Six months’ experience in legal terminology. 
6. Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures. 

JOB REQUIREMENTS for Legal Administrative Specialist III 
Applicants must have education, training and/or experience demonstrating competence in each of the following areas: 
1. Possession of a bachelor’s degree or higher. 
2. Two years of experience: 
• Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. 
• In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. 
• Using standard computer software programs for word processing, spreadsheets or databases. 
• Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. 
• Preparing legal documents. 
• Interpreting laws, rules, regulations, standards, policies, and procedures. 

OR 
1. Five years of employment with the Department of Justice in a similar capacity. 

OR 
1. Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. 
2. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. 
3. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases. 
4. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. 
5. Four years of experience preparing legal documents. 
6. Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures. 

Additional Posting Information

  • Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
  • This position is exempt from the State of Delaware Merit System.  
  • This position is Internal/In-House only.  Applicants may only apply if they are current employees of the Department of Justice.

Conditions of Hire

  • Criminal background check: A satisfactory criminal background check is required as a condition of hire. 
  • Direct deposit of paychecks is required as a condition of hire.
  • Applicants must be legally authorized to work in the United States.

Benefits

Department of Justice Benefits Include:

  • May be eligible Loan forgiveness (State and Federal).
  • State of Delaware healthcare plan.
  • State of Delaware pension plan.
  • Over 4 weeks of vacation per year.
  • 3 weeks of paid sick leave per year.
  • 12 weeks of paid parental leave.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

 

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.