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Office Assistant Senior (Judicial Assistant) #2206-000500-02

Judicial Assistant

Date Opened
Monday, February 06, 2023 3:00 PM
Close Date
Saturday, February 18, 2023 11:59 PM
  • $51,374 - $54,856/year


The Charlotte-Mecklenburg Police Department is a highly respected law enforcement agency in our community and nationally. Our progressive department provides exciting opportunities for law enforcement professionals to develop partnerships with our citizens to prevent the next crime and enhance the quality of life within our community, always treating people fairly and respectfully. The department employs nearly 2,000 sworn officers and over 500 civilians serving a jurisdiction with close to 1 million people. Our employees are men and women from diverse backgrounds interested in meeting the needs of and serving an equally diverse community.  The men and women of the CMPD are committed to providing the best service possible and maintaining the high level of confidence this community has in us.


The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets, and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn, and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.


 High School Graduate or equivalent and three years of relevant work experience.

Major Duties and Responsibilities

  • Provides legal secretarial support to reporting court officials.
  • Edits proofreads, and reviews opinions and court orders, and other related documents, using electronic case management and document management systems, for correctness and accuracy concerning grammar, spelling, punctuation, content, and organization.
  • Prepares court calendars and/or calendars cases for hearing, conferring with the appropriate individuals according to established procedures; distributes calendars and related case files for review.
  • Provides training and guidance to new staff.
  • Prepares and reviews for format and content of a variety of court documents.
  • Organizes and routes work using a document management system and follow-up to ensure coordination and completion of assigned work; exercises skill in setting priorities.
  • May draft correspondence; independently initiate specified correspondence for signature by appropriate staff, as assigned.
  • Serves as liaison with other agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email, and phone calls; and maintains high visibility and confidentiality.
  • Maintains, updates, and generates weekly and monthly reports.
  • Maintains office equipment and supplies.

Knowledge, Skills & Abilities

  • Exceptional written and verbal communication skills. 
  • Ability to e-file court documents and implement a paperless process.
  • Ability to organize documents electronically.
  •  Proficient in a technologically driven environment with intermediate to advanced computer skills.
  • Ability to type formal memoranda, briefs, drafts, and opinions in the standard format.
  • Knowledge of court procedures and understanding of basic legal terminology. 
  • Must be highly organized; demonstrate close attention to detail and the ability to work in stressful situations.
  • Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner. Ability to maintain confidentiality.

Preferred Qualification

High school diploma or GED and two (2) years of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 4 years’ experience as a legal secretary or paralegal; or any equivalent combination of education or experience

Minimum Qualifications

 High School Graduate or equivalent and three years of relevant work experience.



Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record checks, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to


Paid weekly

  • 10 days annual paid vacation (full-time employee)
  • 12 days annual paid sick leave (full-time employee)
  • 12 holidays (special rules may apply to some jobs) and one floating personal day.
  • Military, jury duty, funeral & school support paid leave
  • Health, dental, vision & life insurance coverage
  • Employer-paid short-term disability program
  • Coverage under the NC Retirement System or the Charlotte Firefighters' Retirement System (if a firefighter) pension plans
  • Employer contribution to the City's 401(k) plan
  • 401(k) & 457 voluntary deferred compensation programs
  • Flexible spending account and health savings account programs
  • Free and confidential Employee Assistance Program
  • Educational reimbursement for approved college education
  • Early Retirement Options
  • Employee Learning & Development Opportunities:

Business skills development

  • Diversity initiatives
  • Leadership development initiatives
  • Technology training

In Conclusion

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